May 2024

Division/Office Enhancements | New Audit Log - 5/20/2024

🚀 What's New

• BOLD now has an audit log under System Settings | Offices.  Moving forward, changes to divisions and offices will now be tracked and displayed in the audit log.
  
  

Why?

• Prior to the improvement, changes to divisions/offices were not tracked.  Creating an audit log allows users to see what changes were made, by whom, and when.

How does this impact you?

• Currently, only super admins have access to the Offices screen and thus will be able to view the Audit.  Once the Offices screen is accessible to HCM users, HCM users will be able to access the audit as well.
  
  Note: Stay tuned for further updates regarding HCM User Access to the Division/Office audit log. This functionality is slated to become available in the upcoming release.

  
  

  Superusers will see the "i" icon in the top right of the screen which opens the "System Division Offices Audit Log" screen.  In order to view audit records, the user must select an entity type (division/office), a user (or all), and a date range.  After clicking Search the screen will display any changes made based on the user's selections. 

  
  

  

  

PO | Add Amount Used Field - 5/13/2024

🚀 What's New

• Avionte BOLD has been updated to include the Amount Used on a Purchase Order.  The Remaining Amount field has been updated to be a calculated field and the label Net Amount has been updated to be PO Amount. 
  
  

Why?

• Prior to the improvement Net Amount (now PO Amount) and Remaining Amount were both maintained manually.  

How does this impact you?

• For integrated customers the Amount Used and Remaining Amounts fields will be greyed out and not editable.  The Amount Used field is calculated during the billing process.  The Remaining Amount is updated when the invoice is posted.  

• For BOLD only customers, the Amount Used field will be editable.  The Remaining Amount field will be greyed out and will be calculated based upon the amounts in PO Amount and Amount Used. 
  

Equifax I-9 Platform Migration - Upcoming*

🚀 What's New

• Migration deadline extended:  Equifax will be migrating all Avionte clients using the Equifax I-9 integration from the Simplifi-9 service to I-9 HQ, part of the new PeopleHQ™ cloud-native portal from Equifax. The migration will no longer occur on May 10th. A new migration date is being determined. 

How does this impact you?

• NO ACTION REQUIRED:
  • You do not need to take any action regarding this migration for your I-9, E-verify, and user data. Equifax and Avionte have developed and are completing testing for the migration to Equifax's I-9 HQ platform. After thorough testing concludes, Equifax will migrate all Avionte clients to I-9 HQ
  • You will experience no changes to your BOLD widgets or navigation within BOLD
  • Talent will still experience the pre-population of Section 1 information at the time the I-9 is sent. Previously noted as no longer a feature post-migration, the necessary work has been completed by the Equifax team to ensure Talent information pre-populates as expected.
• CHANGES FOR TALENT USERS:
  • Talent will experience a new UI

• •  

• CHANGES FOR HCM USERS:
  
  
  • The "Name Your Own Completer" functionality available on the Simplifi-9 platform has been deprecated and is no longer available with I9 HQ
  • HCM Users will notice a new UI when completing Section 2 of the I-9 or when accessing the Equifax site via the BOLD integration. This upgrade will provide an updated look and feel with some enhanced features, an improved user and new hire experience, as well as industry-leading standards in data security.
  • Retention Period Extension: The System can be configured to hold on to I-9s for a longer time period; These I-9s can also be indexed, so they would not be consider on-file for an audit.
  • Ability to leverage The Work Number payroll feed data
    • If you leverage the Equifax TWN integration with your Avionte Back Office data, you can now contact Equifax support to have your TWN and I9 accounts merged!

Talent Dates | Sync Talent Dates - 5/03/2024

🚀 What's New

• We are now syncing the Talent Available Date, Hire Date, Rehire Date, & Termination Date from BOLD to back office.
  
  

Why?

• These dates can be leveraged and consumed by partners and custom feeds/reports run out of the back office.

How does this impact you?

• In order to have these dates available in the back office, customers will want to start entering values into these date fields in BOLD.
  

Division/Office Enhancements | Sync Branch Office Address - 5/01/2024

🚀 What's New

• We are now syncing Branch Office addresses from BOLD to back office.
  
  

Why?

• We wanted to remove the manual step requiring clients to login to back office to set or update branch office addresses.

How does this impact you?

• Because the branch office address is syncing from BOLD to BO, the branch office address fields will now be greyed out in back office.  For back office only clients, the branch office address fields will remain editable.
  
  

 Add Ability to Inactivate PO Numbers in BOLD - 5/01/2024

🚀 What's New

• Avionte BOLD users are now able to mark a Purchase Order inactive from the BOLD UI and the active/inactive value is syncing to back office. 
  
  

Why?

• Prior to this improvement BOLD users were unable to mark a Purchase Order as inactive which would potentially lead to a long list of Purchase Order Numbers to select from.

How does this impact you?

• BOLD customers will now be able to mark Purchase Orders as inactive by going to the Company Record, clicking on the POs sub-tab, clicking edit on the Purchase Order they want to deactivate, uncheck the active box and click Update PO. If the inactive Purchase Order is selected on a job, it will remain on the job unless manually updated.  The Purchase Order will not display in the drop-down list for selecting a Purchase Order number.