July 2024

BOLD | Employment Type Sync - *Reverted*

🚀 What's New

Note - This feature has been temporarily reverted. We will update this note when it is re-released

• AviontéBOLD has been improved to sync the employment type on the placement to back office.  
  
  

Why did we do this?

• Prior to the improvement this field did not sync to back office.  We are working on improving efficiency throughout the app so users do not have to swivel chair between BOLD and the back office.  
  
  

How does this impact you?

• The employment type on a placement defaults to what is set up on the job and will now sync to the back office for the placement. The employment type in back office is not greyed out and can be changed, at this time. Changes will not sync to BOLD.

BOLD | User Permission | Tax Admin > E-verify Edit - 7/15/24

🚀 What's New

• We created a user permission called "E-verify Edit" that controls whether or not a Tax Admin user can edit a Talent's E-verify Case Number and E-verify Case Date fields.
  
  

Why did we do this?

• We wanted to lock certain E-verify fields that the system considers for E-verify requirements when you place a Talent.
  
  

How does this impact you?

• BOLD Admins now have the ability to configure which Tax Admins should be able to edit the E-verify Case Number and E-verify Case Date fields.

Equifax Migration Release - 7/12/24

🚀 What's New

• Equifax is upgrading all Avionte clients from Equifax’s Simplifi-9 service to I-9 HQ, part of the new PeopleHQ™ cloud-native portal from Equifax. The migration is planned for Friday, July 12th. On this day, beginning at 8 pm EST, BOLD’s Equifax I-9 integration will be unavailable for approximately 4 hours. During this time, Equifax will migrate all in-process data and Equifax & Avionte teams will validate before enabling BOLD users access to the integration again. The expected completion of this migration is Saturday, July 13^th at midnight EST

How does this impact you?

• NO ACTION REQUIRED:
  • You do not need to take any action regarding this migration for your I-9, E-verify, and user data. Equifax and Avionte have developed and have tested the migration to Equifax's I-9 HQ platform. The Equifax team will migrate all Avionte clients to I-9 HQ.
    • After the migration is completed, the next time a BOLD HCM User launches the Equifax integration, expect a one-time delay as that account updates with Equifax.
  • You will experience no changes to your BOLD widgets or navigation within the BOLD platform
  • The I-9 HQ platform will continue to support a mobile-friendly Talent task, just like the integration did for the Simplifi-9 platform
  • Talent’s information will still pre-populate information into Section 1 of the Form I-9!
    
    
• CHANGES FOR TALENT USERS:
  • Talent will experience a new UI
  • Ability to configure Talent self-upload of supporting documents. With I-9 HQ, account administrators can give Talent the ability to upload their own documents via Equifax Portal > Organization Settings > I-9 > Form I-9.

Please note, that if you configure your system to allow your Talent to upload their own documents, a Recruiter cannot do the document upload in their side.

• CHANGES FOR HCM USERS:
  • The "Name Your Own Completer" functionality available on the Simplifi-9 platform has been deprecated and is no longer available with the I9 HQ platform.
  • HCM Users will notice a new UI when completing Section 2 of the I-9 or when accessing the Equifax site via the BOLD integration.
  • QR Code option for taking pictures documents:
    Equifax I-9 accounts that are not configured to allow Talent to upload their documents will see their recruiters who upload supporting documents for Section 2 have access to a QR code.
    The QR code can be scanned by any mobile device with internet access to allow a Talent or Recruiter to take a picture of the supporting document on their mobile device.

• Barcode Scanning of State IDs. Equifax HR Admins can configure “Enable barcode scanning” in the Equifax Portal > Organization Settings > General > Packets Defaults. This feature allows a Talent or Recruiter to use their mobile device’s camera to scan the barcode on their State ID.  Scanning of the State ID will pull in PI for review. This feature supports barcodes in PDF417 format, which is supported on most U.S. State IDs.

• Retention Period Extension: The Equifax system can be configured to hold on to I-9s for a longer time period; These I-9s can also be indexed, so they would not be considered on-file for an audit. Equifax HR Admin can modify this setting in Equifax Portal > Organization Settings > I-9 > Retention of Form I-9 Records.
• Ability to configure landing message pages for Section 1 Start and Finish
  Users who are Equifax HR Admins can modify their organization’s Welcome Page & Completion Page messages for Talent. Admin can adjust this setting via Equifax Portal > Organization Settings > In-appMessages.
  
  Please note, that at this time, Spanish is not available as part of the integration.

• Ability to leverage The Work Number payroll feed data:
  • • If you leverage the Equifax TWN integration with your Avionte Back Office data, you can now contact Equifax support to have your TWN and I9 accounts merged! After the account merge, you will still maintain independent access to your TWN employer portal.

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Timesheet Manager Company Selector Update - 7/01/2024

🚀 What's New

• We've further improved the recruiter and hiring manager's timesheet management experience in Bold, by consolidating the company and contractor search/selection controls into a single control.

Why?

• Customer feedback noted usability issues for Recruiters and Hiring Managers when using the recently released separated Company Search text box Company Selector dropdown.

How does this impact you?

• When using the timesheet manager, the ability to search for specific companies or contractors will be consolidated into their respective dropdowns, as well as being stacked vertically for a better layout.
  • NOTE: Hiring Managers will no longer be required to first select their company, only the contractor(s) they need to view timesheets for.

Links to related KB articles:

• Timesheet manager views – Avionte Bold (zendesk.com)

Availability:

• This feature is now available to all Bold customers.

Screenshots:

Recruiter views of timesheet manager Company selector drop down (default to All Companies):

Start typing a company name in the drop-down to display companies matching that name:

After choosing a job status, the Contractor selector drop-down appears (defaults to All Contractors):

Start typing a contractor name in the drop-down to display contractors matching that name:

Hiring managers will no longer be required to select their company, only the contractor(s):