HOW TO USE: copy/paste our email examples as a starting point to easily edit to fit your communication adoption plan needs. We've also provided some success metrics you can add to your communications to help ensure that all stakeholders understand the software's goals, and how it will aid and fit into the business's operations.
Example Internal Communications
Initial Email Example:
Dear Colleagues,
We’re excited to announce the selection of Avionte as our technology partner to transform our staffing platform. We are pleased to move forward with Avionte because we are confident that this new system will help us [insert benefit #1], [insert benefit #2], and [insert benefit #3].
Who is Avionte?
Top leader in the industry for over a decade. Avionte provides the most comprehensive, technologically-advanced, end-to-end staffing solution on the market.
Why are we changing?
We are transitioning to Avionte to improve our overall efficiency and the way we collaborate internally and externally. Avionte's platform will streamline our processes, enhance our communication with clients and talent, and ultimately allow us to deliver better services more effectively. Learn more by watching this short 2 minute video.
When are we changing?
Over the next two weeks we will be kicking the project off with our Avionte Project Manager and team. From there, our implementation will last around 4 months. As we progress through our implementation, we will keep everyone abreast of key dates.
What are the next steps?
We know that you will have questions regarding the Avionte platform, mobile app and what this implementation means to you, our clients and talent. Please take come time to review the following information.
Best regards,
[Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Update #1 Email Example:
Dear Colleagues,
We’re excited to share an update on our Avionte implementation. Our dedicated Avionte team, and [Company Name] team has been working on configuring Avionte according to their leading practices and our specifications.
Soon we will begin training our internal team members. Many of you will play a vital role in bringing our new platform to life, and we are committed to providing you with the training you need to perform your job in Avionte.
In the next week you will be receiving invitations for training. Please note training is mandatory. To be prepared for go live [date here], it is critical that you each attend, and complete any pre-training described previously.
If there are any questions around training, please do not hesitate to reach out. Thank you for your continued commitment!
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Update #2 Email Example:
Dear Colleagues,
We’re excited to share an update on our Avionte implementation. Our [Company Name] team has completed User Acceptance Testing, which consisted of testing and validating our new platform. We are happy to share we are ready for primetime!
With our move to the Avionte platform and mobile app, it allows us to [insert benefit #1], [insert benefit #2], and [insert benefit #3].
Please take the time to learn more about how we are going to invite talent to our new mobile app. Short Video
Our go live is scheduled for [date], with the mobile app SmartLinks going out to talent on [date].
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Avionte is Live Email Example:
Dear Colleagues,
Success! Avionte is live!
We are now live with Avionte for (branches, etc] Thank you to everyone who helped us reach this milestone.
Talk about benefits again, how this will help, [insert benefit #1], [insert benefit #2], and [insert benefit #3].
If you need any support or help, please contact [name here] for assistance.
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Example Client Communications
Initial Client Email Example:
Dear [Client],
We’re excited to announce the selection of Avionte as our technology partner to transform our staffing platform. We are pleased to move forward with Avionte because we are confident that this new system will help us [insert benefit #1], [insert benefit #2, and [insert benefit #3].
Who is Avionte?
Top leader in the industry for over a decade. Avionte provides the most comprehensive, technologically-advanced, end-to-end staffing solution on the market.
Why are we changing?
We are transitioning to Avionte to improve our overall efficiency and the way we collaborate internally and externally. Avionte's platform will streamline our processes, enhance our communication with clients and talent, and ultimately allow us to deliver better services more effectively. Learn more by watching this short 2 minute video.
When are we changing?
Over the next two weeks we will be kicking the project off with our Avionte Project Manager and team. From there our implementation will last around 4 months. As we progress through our implementation, we will keep everyone abreast of key dates.
What are the next steps?
We know that you will have questions regarding the Avionte platform, mobile app and what this implementation means to you, our clients and talent.
Best regards,
[Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Update #1 Client Email Example:
Dear [Client],
We’re excited to share an update on our Avionte implementation. Our dedicated Avionte team, and [Company Name] team has been working on configuring Avionte according to their leading practices and our specifications.
Soon we will begin training to ensure we are prepared and computable with the new platform. Many of you will play a vital role in bringing our new platform to life, and we are committed to providing you with the training you need to perform your job in Avionte.
In the next week you will be receiving invitations for training. Please note training is mandatory. To be prepared for go live [date here], it is critical that you each attend, and complete any pre-training described previously.
If there are any questions around training, please do not hesitate to reach out. Thank you for your continued commitment!
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Update #1 Client Email Example:
Dear [Client],
We’re excited to share an update on our Avionte implementation. Our [Company Name] team has completed User Acceptance Testing, which consisted of testing and validating our new platform. We are happy to share we are ready for primetime!
With our move to the Avionte platform and mobile app, it allows us to [insert benefit #1], [insert benefit #2], and [insert benefit #3].
Please take the time to learn more about how we are going to invite talent to our new mobile app.
Our go live is scheduled for [date], with the mobile app SmartLinks going out to talent on [date].
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Avionte is Live Email Example:
Dear [Client],
Success! Avionte is live!
We are now live with Avionte for (branches, etc] Thank you to everyone who helped us reach this milestone.
Talk about benefits again, how this will help, [insert benefit #1], [insert benefit #2], and [insert benefit #3].
If you need any support or help, please contact [name here] for assistance.
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Example Talent Communications
Initial Client Email Example:
Dear [add name here],
We’re excited to introduce our new online staffing app, [App Name], designed to revolutionize your job search experience.
With real-time job notifications and simplified communications, [App Name] allows us to connect you with job openings at your fingertips.
With our move to the [App Name]; you can experience:
- Improved speed to hire: Discover exciting job openings at your fingertips, providing each access to a world of possibilities.
- Quick Response: Stay ahead of the game with quick response times, ensuring you never miss out on valuable opportunities.
- Effortless Apply: Apply for roles effortlessly while on the move, making job hunting a breeze and saving you valuable time.
Starting [enter date SmartLinks will be sent] we will be sending you a text with a single link for easy download of the app. The app is free, and you can begin using immediately. Thank you for your partnership. We look forward to continue to support your job search needs.
Best regards,
[Your Name]
[Your Company Name]
----------------------------------------------------------------------------------------------------------------
Success Metrics
Use these metrics in your email communications to help ensure that all stakeholders understand the software's goals, and how it will aid and fit into the business's operations.
What this can do for your team:
- Improve speed to fill – 8-hour recruiter job accomplished in minutes!
- Reduce No-Shows – Improve show up rates for talent by up to 30%
- Reactivate Talent – Reach 45% more dormant talent in your database
- Increase Productivity – 30% improvement in recruiter productivity.
- Empower talent to quickly search and apply for opportunities on their mobile device, in turn boosting the recruiter's productivity by reducing time-to-fill with a branded mobile job board.
- Automate conversational interviews via chatbot to screen talent for open roles, while providing post-interview reports to aid recruiters in identifying the best-fit candidates, with real-time alerts for talent interactions.
- Streamline processes for recruiters while empowering talent to complete onboarding tasks in the 24/7 mobile app, or Talent Portal.
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Recruiters can also program automated notifications and reminders designed to encourage talent to complete tasks at pre-set intervals – so they don’t need to worry about ‘babysitting’ the process.
What can this do for your talent:
- Improve speed to hire: Stay ahead of the game with quick response times, ensuring you never miss out on valuable opportunities.
- Quick Response: Discover exciting job openings at your fingertips, providing easy access to a world of possibilities.
- Job Access: Enjoy the convenience of a single platform to efficiently handle and organize your work schedules and commitments.
- Platform Convenience: Our app is tailored to benefit you, ensuring a smoother and more rewarding job search journey.
- Effortless Apply: Apply for roles effortlessly while on the move, making job hunting a breeze and saving you valuable time.
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