Finding and Managing Talent: Saved Searches, Tearsheets and Hotlists

Overview

Updated 12/29/2021

Avionté provides various ways to quickly find the best group of candidates to reach out to when a new job becomes available. Below, you will see these detailed with some recommended use cases. 

Saved Searches
Tearsheets
Hot List

Saved Searches

New candidates enter into your system daily, whether they are being parsed into the system or applying to your posted jobs. Saved searches provide you up-to-the-second lists of all the applicants/talent in the system who fit the criteria used in your saved search.

If you typically recruit for similar positions, your database is constantly updated with applicants who are potential fits for those roles. Instead of running a new search every time, simply load a saved search when a job opens to find new applicants who have the right skills.  With all our Search Terms at your fingertips, saved searches can be as detailed or simple as you like!

To create a saved search, enter the criteria in the search bar and then click the green bookmark icon, located next to the Search button. This will prompt you to title the saved search, which can then be accessed using the arrow in the picture below.

*This works for applicants/talent and contacts/companies.

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Tearsheets

After speaking with an applicant or contact, you're able to gather valuable information about the skill sets, hiring tendencies, etc. Now that you have this information, not only do you want to make sure that it isn't lost, you also want it to be easily accessible. This can be done with tearsheets.

Unlike saved searches, tearsheets are organized lists of applicants/talent or contacts that you have complete control over. Add and remove applicants/talent or contacts from the tearsheet at your convenience to make sure that when there is a new job open, you already have a list of applicants/talent with the skills needed! From here, you can quickly pipeline the applicants and start reaching out, all before needing to even post the job.

Recruit on a large variety of jobs? No problem! There is no limit to the number of tearsheets you can have or the number of applicants/contacts on a tearsheet. To build your tearsheets, you can add users with the Mass Action button from search pages or the Primary Action button directly from a profile.

Note: This works for applicants and contacts.

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Hot List

Only Talent that have been added via the Quick Actions Menu, will be displayed.

Occasionally you will come across an amazing candidate who you know would get the job if given the opportunity, but the right job just isn't available. When you find these all-star candidates, you can add them to your Hot List. 

Note: If you are sharing Tasks, then the Hotlists will also be shared.

This will make sure that you don't lose sight of these candidates so when that job finally does appear, all you need to do is submit them to the hiring manager and start the interview process!

To add applicants/talent to the Hot List, go into their profile and use the Primary Actions. Then you're able to quickly view these applicants from our Hot List widget on your Dashboard. To manage this list and remove users (hopefully after you have gotten them a position), you can go into the Hot List page under the Task Tab.

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