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Careers Page Editor

  • Updated
    Tags:
  • Careers Page
  • job board
  • configure
  • general apply
  • application workflows
  • language
  • Workflow Sequence
  • Settings
  • web applicant
  • Video

Overview

Updated 10/04/2021

 

Admin users have the ability to configure Avionté Careers Pages using the Careers Page Editor.  

 

Careers Page Editor Setup Steps
Languages
Application Workflows
Online Questions - Web Applicant Tests
Styles & Layout
General Applications (General Apply)
Careers Page Settings
Custom CSS Styles
Ability to Delete Career Pages

 

 

Careers Page Editor Setup Webinar

Length: 36 minutes, 58 seconds

 

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Careers Page Editor Setup Steps

  1. Click on the Profile Icon to open the Accounts & Settings menu. 

  2. Select Utilities.  

  3. Select Careers Page Editor. (You can search for it if you don't see it right away.)

 

Personalization is available for each of the Careers Pages that appear in the left-side menu. This allows you to customize a Careers Page according to the types of occupational profiles you are looking for.

 

Prior to configuring a specific Careers Page, Admin users should ensure the following configuration options are set up: Languages, Workflows, Styles & Layouts, and General Applies. If the configurations already exist, users may proceed directly to the process for personalizing the Careers Page. 

 

Note: Each system comes with one Careers Page by default. If you require more, contact your AM or Avionté Support (651.328.6060) to have additional Careers Pages added. 

 

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Languages

To configure the Language of a Careers Page:

  1. Using the Careers Pages menu on the left, locate the Languages list and click Add.
          
  2. When prompted, enter the name of the language and click Create. 

  3. A table of Job Search Page Labels will open.

  4. Scroll through the table, entering the label or phrase in the designated language for each field.

     5. When all the Job Search Page Labels fields have been filled, select Save Language.  

     6. The new language will appear as a Language option for existing Job Boards. 


Careers_Page_Editor_-_Language.gif

 

Note: Each Careers Page can have one language selected.  If you require additional languages, you will need additional Careers Pages.    

 

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Application Workflows

To configure the Workflows of a Careers Page, begin by signing in to AviontéBOLD. 

  1. Click on the Profile Icon to open the Accounts & Settings menu. 

  2. Select Utilities.  

  3. Select Careers Page Editor. 

  4. Using the Careers Pages menu on the left, locate the Workflows list and select Add.  

  5. When prompted, enter the name of the Workflow and select Create. 

  6. Two configuration categories will appear: Applicant Details Visibility & Requirements and Apply Sequence.  

  7. Begin by selecting the Applicant Details Visibility & Requirements. 

  8. A table of Applicant Details will appear. Use the toggle button to indicate if each field should be Visible or Hidden and Required or Optional. 

Careers_Page_Editor_-_Workflow.png

 

Note: The Applicant First Name and Last Name fields must be set to Visible and Required.  We also recommend making at least one contact method such as email required.  
*Duplicates are detected based on Mobile Phone and Email.

 

At any time, the Save Workflow button can be clicked, to save the workflow in its' current state. No notification is given when it is clicked.

 

     9. When all the Applicant Detail fields have been determined, scroll down and expand the Apply Sequence options by clicking anywhere on the blue bar.  

     10. Reorder the Apply Sequence by dragging and dropping the individual stages. Stages that appear in gray cannot be reordered. 

 

Careers_Page_Editor_-_Workflow_Sequence.png

     11. Determine whether the stages that appear in blue are Hidden, Optional, or Required by selecting the correct button.  

     12. By making an option Required, it means that the applicant needs to complete that stage in order to be associated with the job in the system. This does not force the applicant to fill out the stage in the cases of Category & Skills, EEO, and Online Questions. 

For example, you can ensure applicants fill out their Education and/or Work History (or explicitly indicate that they don't have any) by setting the Education & Work option to Required.

     13. Select Save Workflow. The workflow is saved without additional notification.

     14. The new Workflow will appear as a Default Workflow option for existing Careers Pages.  The workflow selected in this area will be the default workflow utilized when posting Jobs to this Careers Page. The new Workflow will also appear as an option to select when posting a job. 

 

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Online Questions - Web Applicant Tests

To set-up the Online Questions portion of a Career Page Application Workflow Sequence, begin by signing in to Avionté. 

  1. Click on the Profile Icon to open the Accounts & Settings menu. 

  2. Select Utilities.  

  3. Select Web Applicant Tests. (You can search for it in the search bar if you don't see it right away.)

  4. Select Create a New Web Applicant Test on the upper right-hand side of the tab. 

  5. When prompted, Enter the Name of the Web Applicant Test (This will be the name on the drop down of Online Questions in the workflow sequence) and click Create. 

  6. When directed to "Customize your Web Applicant Tests"; enter a desired Introduction in the field Sent Test Introduction.  

  7. Select Add Question; Enter desired information and selections for the question and Select Save Edits. Repeat as necessary for additional questions.    

     8. When Complete, select Done Editing. The new packet will appear as an Online Questions Option for Existing Job Workflow Sequences. 

 

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Styles & Layout

To configure the Styles & Layouts of a Careers Page, begin by signing in to Avionté. 

  1. Click on the Profile Icon to open the Accounts & Settings menu. 

  2. Select Utilities.  

  3. Select Careers Page Editor. 

  4. Using the Careers Pages menu on the left, locate the Styles & Layouts list and select Add. 

  5. When prompted, enter the name of the Style and select Create. 

  6. A table of Overall Styles fields will open.  

  7. Scroll through the table, selecting configurations by entering text or selecting from the drop-down menus.   

     8. Select Save Style. The new Style will appear as a Style option for existing Job Boards. 

Careers_Page_Editor_-_Styles.png

 

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General Applications (General Apply)

Avionté users have the option of allowing Talent to submit general applications if there are not specific jobs to which they would like to apply. To configure the general application process of a Careers Page, follow these steps: 

  1. Click on the Profile Icon to open the Accounts & Settings menu. 

  2. Select Utilities.  

  3. Select Careers Page Editor. 

  4. Using the Careers Pages menu on the left, locate the General Applies list and selects Add.  

  5. When prompted, enter the name of the General Apply and select Create. 

  6. Using the drop-down menus, select the General Apply Workflow, General Apply Style, and General Apply Language.  

  7. Set how talent will be checked for duplicates when using the General Apply.  We encourage consistency in your setup of general applications and your career page settings used for web applies (see section below). 

  8. Use the toggle bar to indicate if general applicants must submit resumes.  

  9. In the General Apply Office Configuration, determine if you would like to turn this functionality on.  Setting this to On ensures all Talent that enters your system is associated to a branch.  If this isn't necessary this can be left Off.

    When you choose to collect Office information during a General Apply, and have the System Access "Display Profile Office" turned on, the Office selected by the Talent becomes their default Home Office. Select On and select your branches and and set up their externally facing name. Once complete, select Save.

    Note:     For clients expanding the permissions in the system to Talent and Companies/Contacts, they should ensure this is turned on and configured if using General Applies.

    General_Apply_Office_Configuration.png

    A home office will be associated with each job. When new applicant profiles are created, they will be associated to that office. During a general application, the applicant can specify the office they want their jobs to be associated with.

    Agents: For more information on Branch/Office Selection via General Apply, click here.

  10. Select Save General Apply. The new General Apply setting will appear as an option on existing Job Boards. 


Careers_Page_Editor_-_General_Apply_Workflow.gif

 

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Careers Page Settings

Once these initial configurations are set, admin users may begin the process of personalizing the Careers Page.  

  1. From the Careers Page Editor, select the Careers Page to be personalized. 

  2. In the Social Name field, enter the Careers Page name as it should appear on external job boards. 

  3. In the Primary Location field, insert the URL from the company’s career page. 

  4. To allow Talent to apply through Indeed.com, toggle the Allow General Apply with Indeed switch to On. 

  5. To allow external viewers to share job postings via social networks, toggle the Social Share Widget to On. 

  6. To have an apply button visible at the bottom of the Careers Page, toggle the Show Bottom Page Apply button to On.  

  7. To include the job URL at the bottom of the job description, toggle the Show Job URL button to On.  

  8. To allow Talent to submit general applications if there are not specific jobs to which they would like to apply, toggle the Allow General Apply button to On. 

  9. From the General Apply Selection, Job Board Style & Layout, Default Workflow, and Localization & Language drop-down menus select the pre-configured option to apply to the Careers Page. 

  10. Set how talent will be checked for duplicates for applicants using this Careers Page. In the Duplicate Checking field, select Email Only, Mobile Only, or Both.

    mceclip1.png
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    • Email Only - Talent email addresses will be reviewed when they apply to see if that email address is already in your Avionté database.
    • Mobile Only - Talent mobile numbers will be reviewed when they apply to see if that email address is already in your Avionté database.
    • Both - Talent email addresses AND mobile numbers will be reviewed when they apply to see if either the email address or mobile number already exists in your Avionté database.
    • Include Last Name in Duplicate Check - You may also choose to look for a "Last Name" match in addition to the duplicate checking method selected. With this option selected, a new profile will be created if someone applies with the same Mobile/Email but the last name doesn't match. This will prevent profiles from being merged incorrectly, and having to go back to fix the data points which were updated.
    • Include SSN in Duplicate Check and select last 4, last 6 or full SSN - You may also choose to look for a Social Security Number match in addition to the duplicate checking method selected. 

      • Full SSN:  When the full SSN is added to your duplicate checking method, it will take priority over the other duplicate check data points.  This means, if the SSN does not match, but other criteria does match, the new applicant will not be considered a duplicate.  When the full SSN is a match with an existing talent, that will always be considered a duplicate.  When an existing talent does not have a SSN on their record, but are a match to the other duplicate check data points provided by a new applicant, this will be considered a duplicate.
      • Last 6 or Last 4 SSN:  When these are added to your duplicate checking, that is exactly what they do; they add another parameter to your duplicate checking process.  For example, if your setup is "email" and "last name" and "last 6 of SSN", then all 3 of those items will need to match for a duplicate to be identified.  If an SSN is not yet on a talent profile, but the other data points provided by a new applicant match an existing talent, again, this will be considered a duplicate.

  11. Expand the Jobs Search section by clicking anywhere on the blue bar. 

  12. Set the Include Search Capability button to On to permit applicants to run searches through the Careers Page, then scroll through the Job Search fields selecting whether each field is Visible or Hidden. 

  13. To prevent applicants from running searches through the Careers Page, set the Include Search Capability toggle to Off and select whether the remaining Job Search fields are Visible or Hidden.  

  14. Expand the 3rd Party Integrations section by clicking anywhere on the blue bar. 

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  15. In the box labeled Thank You Page 3rd Party Conversion Tracking, copy and paste or enter the text to appear. 
    1. To make a Hard Coded URL redirect page.
      1. In the 'Thank You Page 3rd Party Conversion Tracking'

        mceclip2.png

      2. Updated the link to the link you want them redirected to
        1. replace example.com
          <script type='text/javascript'>window.parent.location.href = "http://www.example.com"; </script>

          mceclip5.png
      3. Click 'Save Job Board'
        1. Now the Employee/Applicant will be redirected to that page after applying.

          mceclip4.png

  16. Select Save Job Board. 

Careers_Page_Editor.png

 

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Add the Careers Page to your Website

To insert a configured job board into a self-hosted careers site, begin by signing in to Avionté. 

  1. Click on the Profile Icon to open the Accounts & Settings menu.  

  2. Select Utilities.   

  3. Select Careers Page Editor.  

  4. Using the Careers Pages menu on the left, select the Careers Page to be inserted into the self-hosted site.
     
  5. Copy the Iframe located in the Careers Page Iframe field.   

  6. Utilizing the tool used to manage your company’s website, navigate to the web page where you want to embed the iFrame or create it. 

  7. Select Edit. 

  8. Toggle to the HTML Editor.  

  9. Paste the copied iFrame into the HTML code where you would like it to appear on the page. 

  10. Remember to add your logo or any other information you would like to display on this page. 

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Custom CSS Styles

To further personalize a Careers Page, users may opt not to use the Layout and Styling options provided by Avionté and instead may create custom CSS styles. Create custom CSS styles to apply to Careers Pages by signing in to Avionté.  

  1. Click on the Profile Icon to open the Accounts & Settings menu.  

  2. Select Utilities.   

  3. Select Careers Page Editor  

  4. From the menu on the left, select the Careers Page you wish to edit. 

  5. Scroll down to Layout and Styling and click anywhere within the blue bar. 
    • To add an existing CSS, paste the Stylesheet URL into the field labeled CSS URLs. 
    • To create a custom CSS, type or paste the HTML code into the field labeled Custom CSS.  

 

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Ability to Delete Career Pages

There is always at least one Career Page on the Career Page Editor. You won't be able to delete the "last" Career Page without first adding a new one.

 

You should be able to delete a board when there are no jobs.  In the event that the job board has jobs posted, you will not be able to delete them.

 

 

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