AviontéBOLD offers your Talent a complete experience, from onboarding through hiring. Here are the different areas of the Talent Portal that are available:
Note: This article is for the desktop version of the talent portal.
Here is where talent can see their Onboarding Task dashboard widget as well as their assigned tasks in a task list. These are the things that they have been assigned to complete as a part of onboarding.
If you prefer to separate timesheets and expenses, this area is where expense reporting will be accessed. This allows talent to submit expenses comprehensively, separately from their timesheets. This section includes Draft, Pending, Rejected, and Approved expense reports.
If Expenses aren't setup for the Job, then you will see the following message:
This is the location where talent will log their weekly time. Talent can submit or review timesheets here. The screen also displays who the Talent's representative is.
The Profile section enables talent to update their basic information if any updates or changes occur.
Any data provided by the talent for these items will update their Avionté profile.
The following fields are required; they must have a value to update the corresponding section. The application will validate whether a required field is filled or not.
First Name, Last Name, City, State/Province, Zip/Postal, Phone.
- If using a Country like Japan or Italy, that may use prefectures, have the available prefectures shown under the "State" dropdown. This is not a required field and used for reference only.
This area will show the Resume and allow for one to be uploaded.
(The talent can leave this section blank, but if they choose to add a record, all fields are required): School, Specialization, Degree Type, From and To.
(if the talent is adding a record) Employer and Title.
A Category and Skill must be selected to add a record here.
Note: If there are Skills aren't displaying here, the Administrator may need to active for 'Talent Facing'
All fields are required to add an account - Bank or Paycard Name, Routing Number, Account Number, Country.
This shows the documents upload and Adobe documents completed.
- Click on Profile tab
- Click on the Documents tab
- Click on the Upload Document button
- Select the file to upload
By using this feature, you can give your talent access to manage their own profiles. This means they can access any of these sections and update the data accordingly.
If you prefer for your talent to update their information when you request it from them, you can choose to use the onboarding tasks.
This area is only for clients with the fully integrated front to back office AvionteBOLD product. In the Utilities > Talent Profiles area there is an additional section called “Pay History” and here both Paychecks and W2’s can be turned on for Talent to access.
If the Administrator sets up this option, you will be able to see your Paystubs.
You can give Talent access to their W2's electronically. You can minimize the number of W2's that need to be printed if you take advantage of this feature.
W2 Electronic Access
To collect consent from your Talent to receive an electronic W2, we provide an Adobe Sign mapping to collect this data. This will allow you to create an electronic signature form using Adobe Sign. In the field on the Adobe Sign form where you allow your Talent to indicate that yes, they would like to receive an electronic W2, we can use the field name of “Electronic W2 Consent”. Please feel free to configure this field as you like, but to ensure the data flows back into Avionte you will need to have a "yes" value and a "no" value that matches the drop down for the electronic consent field in Avionté.
This will ensure that the yes or no selection from Talent will populate into the Talent > Tax > Electronic W2 Consent field. When you are processing your W2’s at the end of the year and are running your W2 report, you can choose not to include those who want to receive it electronically. This will minimize the number of printed W2’s.
Note: If you turn on the W2 section of the Talent access area, W2’s will display for all Talent regardless of whether or not they have opted in for an electronic W2. The consent function is to help you manage which W2’s need to be printed. The goal is to help make your year-end W2 process more electronic and convenient.