Search Talent/Applicant (Advanced)

Avionté ATS Search uses Applicant Terms to narrow down your search and find the top candidates in your system. The more terms you use, the more specific you can be with your search.

Key Takeaways

  1. Effective ATS Search: Readers will learn how to use Avionté ATS's Applicant Terms to conduct efficient and precise searches for top candidates. The more terms used, the more specific the search results become.

  2. Advanced Search Techniques: The guide showcases advanced search examples, including combining Resume Keyword/Boolean search, Zip Code with Radius search, and filtering for specific Talent Activities within a time-frame. Readers are introduced to the power of adding terms like "representative" to identify candidates with particular skills and ownership.

  3. Utilizing Tags and Categories: The tutorial explains how to search candidates by Tags, Position Categories, Applicant/Talent Tags, Resume Tags, and Applicant/Talent Categories, offering insights into the versatile ways to narrow down candidate searches based on attributes and characteristics. The guide also demonstrates how to search for candidates based on their location and time zone. Furthermore, it explains how to utilize the "Expiring Tags" search term to identify candidates with tags expiring within a specified range. Additionally, readers will discover the configurable layout of search results and the color-coded indicators for outreach frequency. The guide concludes by providing a useful reference on how to use boolean logic for various search fields, enabling recruiters to conduct effective and targeted searches.

 

Advanced Search Examples

Resume Keyword/Boolean + Zip Code with Radius + Specific Applicant/Talent Activities within a Specific Time-Frame

Adding in a term such as representative not only brings up candidates that have certain skill sets and are in a certain area, but it also allows you to see the candidates that are specifically yours.

 

Searching by Tags

Position Category

Search off these parent-child tags and even add multiple tags to your search. Once you have selected multiple tags, both an 'AND' and 'OR' button will appear under the selections.
Use 'AND' to see applicants/talent with ALL the tags selected and 'OR' if the applicant just needs to have one of the tags.

ComplexSearch.png

 

Applicant/Talent Tags

The Applicant/Talent Tags search works just like the Position Category search. You can select multiple tags and search by 'AND' or 'OR'.

 

Resume Tags

When resumes are parsed into the system, Avionté creates Resume Tags based on keywords in the profile which you're able to search off.

 

Applicant/Talent Category

This term houses all other tags located on the applicant profile. Use Applicant/Talent Category to search by the Applicant/Talent Source Tag or Industry Experience Tag.

ComplexSearch_1.png

 

Address/Location

Once a country (US / Canada) is selected, another drop-down appears allowing you to search by time zone.

Screenshot: Talent search with timezone

Talent_search_with_timezone.png

 

Steps to use this feature

  1. Go to the Talent Search.
  2. Choose the Talent Term "Location".
  3. Choose the Country. A new field will populate under the Country called Timezone. This field will populate a drop-down list of the different time zones available.
  4. Select a Timezone.
  5. Alternatively, you can enter a Zip/Postal Code instead of Country.
  6. Below this, you can choose a Radius from the list, or type into the field for a custom Radius.

Running these parameters will return candidates whose zip code falls within the selected timezone.

 

Expiring Tags

The Talent search term "Expiring Tags" uses the same conditions as the Dashboard widget, which lets the user find matches based on the following criteria:

  • Today & Past Due
  • Within the Week
  • Within 2 Weeks
  • Within the Month
  • Within the Quarter
  • Within the Year
The search will pull up all of the Talent that has a tag, that expires during the range selected. If "Expiring Tags" is selected as a search term, an additional column will be shown in the results for the matching talent.

Screenshot: Search for expiring tags

Search_for_expiring_tags.png

 

Configuring Results

The layout of the search results is configurable.  You can add and remove columns using the selector in the top right of the results header. With zero reloadings needed, the changes are made instantly. You also have the ability to drag and drop the columns according to your preference. Additionally, you can sort or pin columns to the left and right. Avionté will remember your customized column order.

Outreach Frequency Color Coordination

Your results are color-coordinated. We use colors to serve as a quick visual indicator for outreach frequency. The color of the name changes if there is a manually logged Task or Activity on the Applicant's/Talent's profile. 

The following colors reflect the thresholds:

    1. Green - they have been contacted within the last 30 Days
    2. Yellow - they have been contacted in the last 31 – 60 Days
    3. Red  - They have been contacted  in the last 61 – 90 Days
    4. Dark Blue - they have not been contacted in more than 90 days
    5. Light Blue - They have never been contacted
Note: The color will not change for "Job Activities". For example, if an Applicant/Talent applies online, the automatically-logged "Web Applicant" Job Activity will not affect the color of the Applicant's/Talent's name. A good rule of thumb is to assume any Applicant/Talent record with the light blue name is a fresh applicant that has never been contacted by a recruiter.

Numerous search fields within Avionté allow free text search and incorporate boolean logic to help narrow your search and find the right candidates!

Search Terms that include Boolean logic and allow for free text searching include:

  • Resume Search
  • Work History Search
  • Education History Search

Below is a guide to boolean logic to assist users in their search:


Pin Talent Terms

Use the Pin Icon to automatically anchor frequently used Talent Terms to the search field. 

Note: The pinning of search terms does not save any specific configuration/criteria for each search term, to save both a search term AND specific configuration/criteria you would use the existing Save Search feature functionality. 

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