Send and Create Talent Questionnaires

Overview

Updated 08/01/2022

Sending questionnaires
Creating Talent Questionnaires
Grading
Form Fields
Linked Fields

Sending questionnaires

If questionnaires have already been created, you can send them to talent. Sending questionnaires is done from the Results section of the Talent screen.

1. Select Talent.
   
   
2. Search for and select a talent for which you wish to send a questionnaire.
   
   
3. Select the Results tab.
   
   
4. Click the button Send a Test.
   
   

This will open a flyout listing available questionnaires, where you can choose which ones to send to the talent. You can also choose to notify yourself or others, and add recipients to the notification emails.

5. Click the "email" button "Send Test" next to the intended questionnaire type to send one to the talent.

You can also attach questionnaires to jobs from the Job Posting flyout.

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Creating Talent Questionnaires

You can create questionnaires in the Questionnaire Editor.

1. You can get there through Account & Settings (the main menu) > Utilities.
2. Search for "question."
3. Select Talent Questionnaire.

This is what the main screen looks like:

4. To start creating a new questionnaire, click the button Create a New Talent Questionnaire. The Create a New Test screen appears.

5. Give the new questionnaire a name. Click Create. A new screen appears with the title Customize your Talent Questionnaires.

6. Enter a Questionnaire Name.

7. Enter an Introduction. A rich text editor is provided which enables formatting, colors, alignment, lists, indents, quotations, links, images, and tables.

Templates are available, along with Applicant Merge Fields (for details on this, see the related article section). 

8. Files: You can upload a file to the questionnaire. For example, if you have a document with instructions that you want a talent to review prior to them answering questions, here is where you can provide it. File types .doc, .docx, and .pdf are supported.

9. Questions: Click Add Question to get started. The Edit Question Details screen appears.

• There are five different types of questions that you can ask (Multiple – One Answer, Multiple – Multi Answer, Single Line, Essay, Date, and Numeric). Each of these requires the applicant to answer a bit differently, depending on what information you are looking to gather from them.
  • The Single Line option enables a questionnaire to match Adobe merge fields.
  • The Essay option grants the ability to include minimum character requirements when creating a question.
• For each question, you can decide if it is Required or Not. If required, the applicant will not be able to submit the questionnaire without filling out the answer.
• You can decide in what Order the Question will appear, in a list of multiple questions.
• You can give the question a Point Value.
• You can Add New Answers which make the most sense for the question.
• If the question is meant to be a knowledge check, you can indicate with checkboxes what the Correct answer is.
• Questions can be dragged and dropped so that you can re-order them.

For Example

You could create a question as "Please indicate your availability to work."

The Question Type would be "Multiple - Multi-Answer." Required would be yes. Question Order would be 1. Point Value would be 1, and the Answers would be the following: Mornings, Afternoons, Evenings, Monday-Friday, and Saturday-Sunday.

Repeat the process until all of the questions you want are entered into your questionnaire, then click Done Editing. The system will return to the Customize your Talent Questionnaires screen. Questionnaires are listed in alphabetical order.

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Grading

You can have Applicant questionnaires graded. For multiple-choice questions, you can choose which answer is correct, allowing you to have the questionnaire graded automatically upon submission. If you are choosing between multiple candidates, you can send out a questionnaire to all of them, allowing you to focus your recruiting efforts on the candidates who stand out based on their questionnaires. 

The system will show the questionnaire title in the Results Aside & the Extracted PDF.

Completed tests that are not graded are shown in the "Results" as "N/A".

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Linked Fields

AviontéBOLD allows for certain questions to be asked (Single Line and Date fields) which populate a Talent's profile with the answers that are provided. This enables you to send questionnaires to ensure that you have the most up-to-date information from that applicant without needing to manually update the fields after receiving the questionnaire back. For contractors, it allows you to see when they are going to be available for their next role, strengthening the usefulness of the Availability field.  

For Example

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Linked Fields Available

Single Line	Description
First Name
Last Name
Address 1
Address 2
City
State
Zip/Postal Code
Email Address
Work Phone
Home Phone
Mobile Phone
Email Address 2
Salary Details
C2C Corp Name
C2C Corp Address 1
C2C Corp Address 2
C2C Corp City
C2C Corp State
C2C Corp Zip
C2C Corp Phone
LinkedIn Profile Url
Country	Will default when talent does not have a Country value populated on their profile.
Custom URL 1
Custom URL 2
Archived
Comments
Custom URL Name 1
Custom URL Name 2
Social Security Number
Referred By	Who referred the talent to this job - found in Referral Information
Emergency Contact 1	There is a field on the Talent Profile > Tax Tab for Emergency Contact Email.
Emergency Contact 2
Emergency Contact Phone 1
Emergency Contact Phone 2
Emergency Email 1
Emergency Email 2

Date Merge Fields	Description
Available Date	Date an applicant can start on a job - found on the Operational Information widget.
Birth Date

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