Enhanced Standard Reporting Availability
Enhanced Standard Reporting is now available as an optional feature for your system.
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Customizing and Sharing This Report
Columns: Use the column selector to show, hide, or reorder columns to match your workflow.
Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.
Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.
Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.
The User Logins Report gives you a single, consolidated view of login activity across every user type in your system — Contacts, HCM Users, and Talent — including their most recent login date and IP address. Use it to audit account activity, confirm adoption of self-service tools, and investigate login issues for a specific person.
Accessing the Report
- Click on the Analyze tab
The Reports sub-tab will automatically be selected - In the Search Reports field, type LOGIN
- Click on the User Logins report
Understanding This Report
What This Report Shows You
The User Logins Report displays one row per person, combined across three user types — Contact, HCM User, and Talent. Each row shows the fields relevant to that person’s type, along with their most recent login date and IP address. Fields that don’t apply to a given user type display as N/A on that row.
Why Use This Report
This report helps you answer questions such as:
- When did a specific contact, HCM user, or talent last log in?
- Which users haven’t logged in within a given date range?
- What IP address was associated with a user’s most recent login?
- How many logins occurred across a division, region, or office in a specific window?
Who Benefits From This Report
IT/Security Teams: Audit login activity and investigate account access questions using the last login date and IP.
Client Services / Account Managers: Confirm contact and HCM user adoption of self-service tools.
Operations Leaders: Identify talent, contacts, or HCM users who haven’t logged in recently.
Using Filters
Filters appear on the right side of your screen and let you narrow results to the login activity most relevant to your analysis. All filters default to include all available data when you first open the report.
Available Filters
| Filter Name | What It Does | When to Use It |
|---|---|---|
| Division | Filters users by their associated employer/division | Use when you want to review login activity for a specific division or employer entity |
| Region | Filters users by their associated region | Use to compare or isolate login activity across regions |
| Office | Filters users by their associated office/branch | Use to review login activity for a specific office location |
| User Type | Selects a single user type to report on: Contact, HCM User, or Talent | Use to focus the report on one login type at a time |
| Name | Free-text “Containing” filter on the user’s name | Use when you need results for a specific person |
| Login Date (UTC) | Filters by the user’s last login date, in UTC, using quick-select ranges (e.g., This & Last Week) | Use to review recent login activity within a specific time window |
Applying Your Filter Selections
- Click on the edit icon next to any filter name to expand it
- Make your selections by checking boxes or choosing from dropdowns
- Click Apply to update the report with your filtered view
- Click Cancel to discard changes and return to the previous filter state
Reading the Data
Each row in the User Logins Report represents a single Contact, HCM User, or Talent record. Because the same table covers all three user types, a given row will show real values only in the fields that apply to that person’s type — the rest display as N/A.
Field Descriptions
| Field Name | Description |
|---|---|
| Employer | The user’s associated employer/division |
| Region | The user’s associated region |
| Office | The user’s associated office/branch |
| Talent ID | The talent’s unique identifier (Talent rows only) |
| BO Talent ID | The talent’s ID in Back Office/Classic (Talent rows only) |
| Talent | The talent’s full name (Talent rows only) |
| Talent Link | Hyperlink to the talent’s record (Talent rows only) |
| First Name | The user’s first name |
| Middle Name | The talent’s middle name (Talent rows only) |
| Last Name | The user’s last name |
| Talent Status | The talent’s current status (Talent rows only) |
| On Placement | Whether the talent is currently working on a placement (Yes/No; Talent rows only) |
| Address 1 | The user’s primary street address |
| Address 2 | The user’s secondary address line |
| City | The user’s city |
| Zip Code | The user’s ZIP/postal code |
| State | The user’s state |
| GEO Code | The talent’s GEO code (Talent rows only) |
| Email 1 | The user’s primary email address |
| Email 2 | The user’s secondary email address |
| Contact Representative | The contact’s assigned representative(s); multiple representatives display separated by commas (Contact rows only) |
| Last Login Date | The user’s most recent login date |
| Work Phone | The user’s work phone number |
| Home Phone | The talent’s home phone number (Talent rows only) |
| Mobile Phone | The user’s mobile phone number |
| Other Phone | The talent’s other phone number (Talent rows only) |
| Fax | The user’s fax number |
| Is W2 | Whether the talent is a W2 worker (Yes/No; Talent rows only) |
| HCM Status | The HCM user’s status (HCM User rows only) |
| HCM Type | The HCM user’s type (HCM User rows only) |
| Last Login IP | The user’s most recent login IP address |
| Company | The name of the company associated with the contact (Contact rows only) |
| Company Link | Hyperlink to the company’s record (Contact rows only) |
| Company Department | The department within the company (Contact rows only) |
| Industry Code | The company’s industry code (Contact rows only) |
| Contact ID | The contact’s unique identifier (Contact rows only) |
| Contact | The contact’s full name (Contact rows only) |
| Contact Link | Hyperlink to the contact’s record (Contact rows only) |
| Title | The contact’s job title (e.g., Contractor, Corporate Recruiter, Sr. Director; Contact rows only) |
| Contact Department | The contact’s department name (Contact rows only) |
| Contact Status | The contact’s status (Contact rows only) |
| Country | The contact’s country (Contact rows only) |
| Province | The user’s province |
Login Count by Person (Validation)
Below the main results table, the report also includes a second table, Login Count by Person (Validation). This table aggregates login activity by email address. It shows the total number of logins and the most recent login date recorded for each person, giving you a quick way to cross-check the detail rows above.
| Field Name | Description |
|---|---|
| The person’s email address | |
| Login Count | The total number of logins recorded for that email address within the selected filters |
| Last Login Date | The most recent login date for that email address |
Practical Applications
Use the User Logins Report to run a quick login audit across all three user types at once — filter to a specific division, region, or office and a recent date range to see exactly who has (and hasn’t) logged in. When investigating an access issue for a specific person, use the Name filter to pull their record directly and check their Last Login Date and Last Login IP. Because the report spans Contacts, HCM Users, and Talent in a single view, it’s also useful for periodic adoption reviews across your full user base rather than checking each user type separately.
Exporting Your Data
Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.
- Apply any filters you want reflected in your export
- Click the three-dot menu icon (⋮) in the top right corner of the report area
- Select your preferred format from the Download submenu:
- Image: Creates a visual snapshot of the report as currently displayed
- CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
- PDF File: Generates a formatted document suitable for printing or formal distribution
Additional Export Options
The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.
Refreshing the Report
Avionté automatically refreshes report data every 5 minutes. To see the most current data immediately after changing filters or after records have been updated, you can manually refresh.
- Locate the circular arrow icon above the filter panel on the right side of the screen.
- Hover over the icon to see it expand and display the word “UPDATE.”
- Click the icon to re-run the report based on your current filter selections.
The report will reload with the latest data from your database, reflecting any new records or updates since you last viewed it.
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