Enhanced Recruiting Stats Report

Enhanced Standard Reporting Availability 

Enhanced Standard Reporting is now available as an optional feature for your system.

Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.

Customizing and Sharing This Report

Columns: Use the column selector to show, hide, or reorder columns to match your workflow.

Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.

Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.

Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.

The Recruiting Stats Report provides a comprehensive view of talent acquisition activities across your organization. Track individual recruiter performance, monitor candidate engagement throughout your pipeline, and identify trends in your hiring process. Access over 5 years of historical data to analyze recruiting effectiveness, compare year-over-year performance, and optimize your talent acquisition strategy.

Enhanced Reports

On This Page

→ Accessing the Report

→ Understanding This Report

→ Using Filters

→ Reading the Data

→ Strategic Applications

→ Exporting Your Data

Accessing the Report

1. Click the Analyze tab in the main navigation
   The Reports section will automatically open in the left sidebar
2. In the search field or by scrolling, locate and click Recruiting Stats
3. The report loads immediately with data based on your filtering options. 

Note: Reports load with Today & Yesterday as the initial default. Once you adjust filters, the report remembers your selections for future sessions. If you see unexpected results, check your active filters in the right panel. The data you see depends on your security permissions—users with restricted access may see fewer recruiting activities than colleagues with broader visibility.

Understanding This Report

What This Report Shows You

The Recruiting Stats Report gives you a transaction-level view of recruiting activities performed by your team. Each row represents a specific action taken by a recruiter—such as entering a candidate, conducting an interview, making a placement, or updating candidate status. This granular visibility helps you understand how your recruiting team spends their time and where effort translates into results.

The report aggregates activity by week in the summary view, then provides detailed transaction records showing exactly who did what and when. This dual perspective lets you spot trends at a high level while drilling into individual performance details when needed.

Why Use This Report

This report helps you answer critical questions about recruiting performance and resource allocation:

• Which recruiters are generating the most candidate activity?
• How many candidates are being added to our pipeline each week?
• Where are recruiters spending their time—sourcing, screening, or placement activities?
• Are recruiting activities distributed evenly across offices and regions?
• How does current recruiting volume compare to previous quarters or years?
• Which activities correlate with successful placements?
• Are there productivity gaps that indicate training needs or resource constraints?

Who Benefits From This Report

Recruiting Managers: Monitor team productivity, identify top performers, and spot recruiters who may need additional support or coaching. Track activity distribution to ensure workload balance and set data-driven performance goals.

Executive Leadership: Assess recruiting capacity and efficiency across the organization. Use activity trends to justify staffing decisions, evaluate ROI on recruiting resources, and understand how talent acquisition effort translates into business outcomes.

Individual Recruiters: Self-monitor activity levels and compare personal performance against team benchmarks. Identify which activities lead to successful placements and adjust time allocation accordingly.

Operations Teams: Forecast staffing needs based on recruiting activity patterns, allocate resources to high-activity periods, and ensure adequate support for peak recruiting times.

Using Filters

Filters appear on the right side of your screen and help you focus on specific segments of your recruiting data. All filters default to "Include all" when you first open the report.

Available Filters

Filter Name	What It Does	When to Use It
Division	Filters activities by the employer/division associated with the job	Review recruiting activity for a specific business unit or employer entity
Region	Filters activities by geographic region	Compare recruiting performance across territories or analyze regional hiring trends
Office	Filters activities by branch location	Evaluate individual office performance or investigate location-specific recruiting challenges
User Type	Filters activities by user type (recruiter, sales rep, etc.)	Focus on specific user roles to analyze role-based activity patterns
HCM User	Filters activities by the specific user who performed them	Track an individual recruiter's productivity or review team member workload
Activity Date	Filters activities by when they occurred	Analyze historical trends, compare time periods, or generate reports for specific date ranges—with access to 5+ years of history

Working with the Activity Date Filter

The Activity Date filter offers flexible options for defining your time range. Date filter options include:

• Include all (no filter applied): Shows all activities regardless of date
• Year: Select a specific year and filter by quarters, months, or weeks (ideal for year-over-year comparisons)
• Last [X] Days: Dynamically shows the most recent days (includes a checkbox for "Including current")
• From/To: Set a custom date range by selecting specific start and end dates—you can select dates spanning multiple years

Note: The "Showing" indicator at the bottom of the filter panel displays your current date range before you apply changes.

Applying Your Filter Selections

1. Click on the edit icon next to any filter name to expand it
2. Make your selections by checking boxes or choosing from dropdowns
3. Click Apply to update the report with your filtered view
4. Click Cancel to discard changes and return to the previous filter state

Reading the Data

Summary Section (Week Ending View)

The top section of the report groups activities by week, giving you a high-level view of recruiting momentum. Each row shows a week ending date with counts for key activities.

Column	What It Tells You
WeekEnding	The Saturday date that closes the week. Activities are grouped by the week in which they occurred.
CNT (Activity Count Columns)	Each column represents a different recruiting activity your organization tracks. The numbers show how many times that activity occurred during the week. Common activities include candidates entered, interviews conducted, placements made, and status updates—the exact columns depend on your configured recruiting workflow and activity types.

Detail Section (Recruiting Stats Details)

Below the summary, you'll see every individual recruiting activity. Each row represents one action taken by a recruiter, giving you complete visibility into daily operations and individual performance.

Column	What It Shows	How to Use It
Date	The exact date and time the activity occurred	Identify when recruiters are most active or spot delays in candidate processing
Talent Office	The office the candidate is assigned to	Track which offices are building the largest candidate pools
Name	The candidate's name (clickable link to their profile)	Click to view complete candidate details, contact information, or full activity history
User Office	The office where the recruiter is based	Analyze recruiting activity distribution across office locations
User	The recruiter or representative who performed the activity	See who's responsible for each recruiting action and track individual productivity
Notes	Notes associated with activities the talent has engaged in	See specific details of the activities logged to the candidate

Note: Blue, underlined text in the Name column indicates clickable links that navigate to candidate profiles for more detailed information.

How to Interpret What You're Seeing

Uneven activity distribution across recruiters: If certain recruiters show significantly lower activity counts compared to peers, investigate whether they have fewer assigned requisitions, are focusing on harder-to-fill positions, or may need additional training or support. Conversely, extremely high activity without corresponding placements might indicate inefficient processes.

Weekly activity spikes and dips: Sudden increases in candidate entry activities may indicate successful sourcing campaigns or job board postings. Drops in activity could signal capacity issues, vacation schedules, or market slowdowns. Use these patterns to forecast future staffing needs.

Activity type imbalance: If recruiters show high volumes of candidate entries but low interview or placement activities, there may be a qualification gap—they're sourcing volume but not quality. If interview activities are high but placements are low, focus on improving candidate quality or client relationship management.

Office performance disparities: Significant differences in recruiting activity between offices may reflect market conditions, office size, or management effectiveness. Use this data to share best practices from high-performing locations or allocate additional resources to struggling offices.

Year-over-year trends: Compare current period activity against the same timeframe in previous years to identify growth, seasonality, or declining productivity. Multi-year historical data helps distinguish temporary fluctuations from meaningful trends requiring strategic response.

Strategic Applications

Performance Management & Coaching

Use weekly activity summaries in one-on-one meetings with recruiters. Compare individual performance against team averages to set realistic improvement goals. Identify top performers and document their activity patterns to create best practice playbooks for the entire team.

When activity levels drop for specific recruiters, address issues proactively rather than waiting for quarterly reviews. The detailed transaction log lets you have informed conversations about time allocation and prioritization. If a recruiter's activity is high but placements are low, focus coaching on candidate qualification or client communication skills.

Resource Planning & Capacity Analysis

Export historical data spanning multiple quarters or years to identify seasonal patterns in recruiting activity. If certain months consistently show activity spikes, plan staffing levels accordingly—bringing on temporary support or adjusting vacation schedules during peak periods.

Calculate total team activity per week and compare against placement outcomes. If activity is at maximum levels but placement rates remain flat, you may have reached capacity—providing a data-driven case for additional recruiting headcount. Conversely, if activity is low but placements remain steady, your team may have improved efficiency and can handle additional requisition load.

Identifying Training & Development Needs

Filter by individual recruiters over extended periods to identify skill gaps. If a recruiter has low activity in specific areas (like candidate sourcing or client communication), target training to address those deficiencies. If activities are balanced but outcomes are poor, the issue may be quality over quantity.

Compare new recruiter activity patterns against tenured team members. New hires should gradually increase activity volume and diversity as they ramp up. If their patterns don't match expected progression, intervene with additional onboarding support or mentorship.

Team Structure & Workload Distribution

Analyze activity distribution across offices and regions to ensure equitable workload allocation. If certain locations show dramatically higher per-recruiter activity, they may be understaffed or handling more complex requisitions. Redistribute job assignments or add resources where activity concentration is highest.

Track activity trends when implementing team changes like territory realignments or specialization strategies. The Recruiting Stats Report provides before-and-after data to measure whether organizational changes improved productivity or created unintended bottlenecks.

Compensation & Incentive Alignment

Connect recruiting activity volume to commission or bonus structures. If high-activity recruiters don't achieve proportionally high placement rates, your incentive system may be rewarding effort over results. Use activity-to-placement ratios to refine compensation models that balance activity expectations with outcome requirements.

Identify recruiters who maintain consistent activity levels regardless of market conditions. These steady performers provide baseline stability—ensure compensation structures retain them while also motivating others to increase productive activity.

Exporting Your Data

Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.

1. Apply any filters you want to include in your export
2. Click the three-dot menu icon (⋮) in the top right corner of the report area
3. Select your preferred format from the Download submenu:
   • Image: Creates a visual snapshot of the report as currently displayed
   • CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
   • PDF File: Generates a formatted document suitable for printing or formal distribution
   • Excel File: Creates a native Excel workbook with formatted data

Note: Your export will include only the data visible based on your current filter selections. To export everything, ensure all filters are set to "Include all" before downloading.

Additional Options in the Menu

The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.

Refreshing the Report

Report data refreshes automatically in the background. However, if you want to see the most current information immediately after changing filters or if you know recent activities have occurred, you can manually refresh.

1. Locate the circular arrow icon above the filter panel on the right side

   

2. Hover over the icon to see it expand and display the word "UPDATE"
3. Click the icon to re-run the report based on your current filter selections

The report will reload with the latest data from your database, reflecting any new activities or changes that occurred since you last viewed it.