Enhanced Candidate Processing Report

Enhanced Standard Reporting Availability 

Enhanced Standard Reporting is now available as an optional feature for your system.

Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.

Customizing and Sharing This Report

Columns: Use the column selector to show, hide, or reorder columns to match your workflow.

Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.

Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.

Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.

The Candidate Processing Report tracks individual candidate activities as they move through your recruitment pipeline. Access over 5 years of historical data to analyze trends, compare year-over-year performance, and identify hiring patterns.

Enhanced Reports

On This Page

→ Accessing the Report

→ Understanding This Report

→ Using Filters

→ Reading the Data

→ Exporting Your Data

→ Refreshing the Report

Accessing the Report

1. Click the Analyze tab in the main navigation
   The Reports section will automatically open in the left sidebar
2. In the search field or by scrolling, locate and click Candidate Processing Report
3. The report loads immediately with data based on your filtering options

Note: Reports load with Today & Yesterday as the initial default. Once you adjust filters, the report remembers your selections for future sessions. If you see unexpected results, check your active filters in the right panel. The data you see depends on your security permissions—users with restricted access may see fewer activities than colleagues with broader visibility.

Understanding This Report

What This Report Shows You

The Candidate Processing Report gives you a transaction-level view of every recruiting activity happening across your organization. Each row represents a specific candidate action—whether that's submitting an application, moving to an interview stage, accepting an offer, or any other activity you track in your workflow.

Unlike summary reports that show aggregated totals, this report gives you the granular detail needed to identify specific candidates, trace their journey, and understand exactly when activities occurred.

Why Use This Report

This report helps you answer critical questions about your recruiting operations:

• Which recruiters are driving the most candidate activity?
• How quickly are candidates moving through our pipeline?
• What positions are seeing the most applications or interviews?
• Which companies or divisions have active recruiting momentum?
• Who should receive credit for successful placements?
• How have our recruiting metrics changed over multiple years?

Using Filters

Filters appear on the right side of your screen and help you focus on specific segments of your recruiting data. All filters default to "Include all" when you first open the report.

Available Filters

Filter Name	What It Does	When to Use It
Division	Filters activities by the employer/division associated with the job	Review recruiting activity for a specific business unit or employer entity
Region	Filters activities by geographic region	Compare recruiting performance across territories or analyze regional hiring trends
Office	Filters activities by branch location	Evaluate individual office performance or investigate location-specific recruiting challenges
Company	Filters activities by the client company where the job exists	Focus on recruiting efforts for a specific customer or analyze how candidates move through one client's positions
HCM User	Filters activities by the user assigned to the talent profile	Track an individual recruiter's productivity or review team member workload
Activity Name	Filters by the type of recruiting activity (e.g., Submitted, Interviewed, Accepted Offer)	Isolate specific pipeline stages—for example, see only candidates who accepted offers or only those who interviewed
Activity Date	Filters activities by when they occurred	Analyze historical trends, compare time periods, or generate reports for specific date ranges—now with access to 5+ years of history

Working with the Activity Date Filter

The Activity Date filter offers flexible options for defining your time range. Date filter options include:

• Include all (no filter applied): Shows all activities regardless of date
• Year: Select a specific year and filter by quarters, months, or weeks (ideal for year-over-year comparisons)
• Last [X] Days: Dynamically shows the most recent days (includes a checkbox for "Including current")
• From/To: Set a custom date range by selecting specific start and end dates—you can now select dates spanning multiple years

Note: The "Showing" indicator at the bottom of the filter panel displays your current date range before you apply changes.

Applying Your Filter Selections

1. Click on the edit icon next to any filter name to expand it
2. Make your selections by checking boxes or choosing from dropdowns
3. Click Apply to update the report with your filtered view
4. Click Cancel to discard changes and return to the previous filter state

Reading the Data

Summary Section (Week Ending View)

The top section of the report groups activities by week, giving you a high-level view of recruiting momentum. Each row shows a week ending date with counts for key activities.

Column	What It Tells You
WeekEnding	The Saturday date that closes the week. Activities are grouped by the week in which they occurred.
Activity Names (Dynamic Columns)	Each column represents a different recruiting activity your organization tracks. The numbers show how many times that activity occurred during the week. Common activities include Contracts Completed, Started, Submitted, Accepted Offer, Interviewed, and more—the exact columns depend on your configured workflow stages.

Detail Section (Candidate Processing Details)

Below the summary, you'll see every individual transaction. Each row represents one candidate activity, giving you complete visibility into who did what and when.

Column	What It Shows	How to Use It
Date	The exact date and time the activity occurred	Identify when candidates progressed through stages or spot delays in your process
Position	The job title for which the candidate is being considered	Track which positions generate the most activity or identify hard-to-fill roles
Applicant	The candidate's name (clickable link to their profile)	Click to view complete candidate details, contact information, or full activity history
Company	The client company where the job exists (clickable link to company profile)	Assess which customers are seeing the most recruiting activity or click to review company details
Requisition	The unique job requisition identifier (clickable link to job details)	Click to view the full job posting, requirements, and all associated candidates
User	The recruiter or representative listed in the Operational Information section of the talent profile	See who's responsible for managing each candidate relationship
Credit To	The person receiving credit for the activity, typically who nominated the talent	Track individual recruiter contributions and manage commission or performance metrics

Note: Blue, underlined text in the Applicant, Company, and Requisition columns indicates clickable links that navigate to those records for more detailed information.

How to Interpret What You're Seeing

High activity weeks with low conversion: If you see many Submitted activities but few Accepted Offer activities in subsequent weeks, you may have candidates dropping out of your pipeline. Investigate whether job requirements are unclear, compensation is uncompetitive, or your interview process is too lengthy.

Uneven activity distribution: If certain recruiters (User/Credit To) show significantly lower activity counts, consider whether they need additional training, have fewer open positions, or are focusing on harder-to-fill roles that naturally move more slowly.

Long time gaps between dates: When you see the same candidate appearing multiple times with large gaps between activity dates, this may signal process bottlenecks—perhaps your team is slow to move candidates to the next stage, or the hiring manager is causing delays.

Same-day activity clusters: Multiple activities occurring on the same date can indicate efficient processing (good) or hasty decision-making without proper evaluation (potentially concerning). Context matters.

Year-over-year trends: With access to historical data spanning 5+ years, compare the same time periods across different years to identify seasonal patterns, measure the impact of process changes, or evaluate whether recent recruiting initiatives are improving outcomes.

Exporting Your Data

Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.

1. Apply any filters you want to include in your export
2. Click the three-dot menu icon (⋮) in the top right corner of the report area
3. Select your preferred format from the Download submenu:
   • Image: Creates a visual snapshot of the report as currently displayed
   • CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
   • PDF File: Generates a formatted document suitable for printing or formal distribution
   • Excel File: Creates a native Excel workbook with formatted data

Note: Your export will include only the data visible based on your current filter selections. To export everything, ensure all filters are set to "Include all" before downloading.

Additional Options in the Menu

The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.

Refreshing the Report

Report data refreshes automatically in the background. However, if you want to see the most current information immediately after changing filters or if you know recent activities have occurred, you can manually refresh.

1. Locate the circular arrow icon above the filter panel on the right side

2. Hover over the icon to see it expand and display the word "UPDATE"
3. Click the icon to re-run the report based on your current filter selections

The report will reload with the latest data from your database, reflecting any new activities or changes that occurred since you last viewed it.