Enhanced Contract Falloffs Report

Enhanced Standard Reporting Availability 

Enhanced Standard Reporting is now available as an optional feature for your system.

Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.

Customizing and Sharing This Report

Columns: Use the column selector to show, hide, or reorder columns to match your workflow.

Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.

Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.

Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.

The Contract Falloffs Report provides visibility into upcoming contractor end dates within a specified timeframe. Identify placements concluding soon to proactively plan extensions, redeploy talent to new assignments, or address staffing needs before gaps occur.

Enhanced Reports

On This Page

→ Accessing the Report

→ Understanding This Report

→ Using Filters

→ Reading the Data

→ Strategic Planning

→ Exporting Your Data

Accessing the Report

1. Click the Analyze tab in the main navigation
   The Reports section will automatically open in the left sidebar
2. In the search field, type FALLOFFS
3. Click the Contract Falloffs Report

Note: Reports load with Today & Yesterday as the initial default. Once you adjust filters, the report remembers your selections for future sessions. If you see unexpected results, check your active filters in the right panel. The data you see depends on your security permissions—users with restricted access may see fewer placements than colleagues with broader visibility.

Understanding This Report

What This Report Shows You

The Contract Falloffs Report displays contractor placements scheduled to end within a defined timeframe. Each row represents one placement approaching its conclusion date, giving you advance notice to take action before contracts expire.

This report focuses specifically on upcoming endings—not all active placements, but those requiring immediate attention. By highlighting contracts nearing completion, you can prioritize your planning efforts and prevent workforce gaps.

Why Use This Report

This report helps you stay ahead of contract expirations and answer time-sensitive questions:

• Which contractor placements are ending in the next 30/60/90 days?
• Do we need to extend these contracts or find replacement talent?
• Which contractors should we approach about new opportunities?
• Are there patterns in contract end dates that indicate seasonal staffing needs?
• Which clients have multiple placements ending simultaneously?
• What's the revenue impact of upcoming contract conclusions?

Who Benefits From This Report

Different roles use this report to address specific operational challenges:

Recruiters / Talent Acquisition Specialists: Gain advance notice of contract endings to reposition talent efficiently and maintain workforce continuity. Proactively reach out to contractors about upcoming opportunities before their current assignments end.

Account / Sales Managers: Identify upcoming service gaps and communicate with clients about potential replacements or extensions. Preserve revenue streams by ensuring seamless transitions between contractors or securing contract renewals before expiration.

Back Office / Operations Staff: Ensure accurate payroll processing, compliance documentation, and administrative follow-through as contracts transition or conclude. Plan for offboarding tasks and final paperwork in advance.

Using Filters

Filters appear on the right side of your screen and help you focus on specific contract endings. All filters default to "Include all" when you first open the report.

Available Filters

Filter Name	What It Does	When to Use It
Division	Filters placements by employer/division associated with the job	Review upcoming endings for a specific business unit or employer entity
Region	Filters placements by geographic region	Identify regional staffing gaps or coordinate territory-specific replacement strategies
Office	Filters placements by branch location	Focus on contract endings managed by specific offices to distribute redeployment efforts
Company	Filters placements by client company	Concentrate on contracts ending at key accounts or identify clients with multiple simultaneous endings
HCM User	Filters placements by the sales representative assigned to the job	Track which sales reps need to initiate extension conversations with their clients
Placement Branch	Filters by the branch where the placement is recorded	Distinguish placements by administrative branch, especially useful in multi-branch organizations
Placement End Reason	Filters by the documented reason for placement conclusion	Analyze patterns in why contracts end (completed project, client budget, performance, etc.)
Date From / Date To	Filters by placement extension end dates	Define your planning horizon—view endings in the next 30 days, 90 days, or a custom timeframe
Date Range	Quick-select date ranges (Tomorrow, Next Week, Next Month, etc.)	Rapidly filter to common planning periods without manually entering dates

Note: When using Date Range, the Date From and Date To fields automatically disable. Select either Date Range or manually enter Date From and Date To—not both.

Applying Your Filter Selections

1. Click on the edit icon next to any filter name to expand it
2. Make your selections by checking boxes or choosing from dropdowns
3. Click Apply to update the report with your filtered view
4. Click Cancel to discard changes and return to the previous filter state

Reading the Data

The Contract Falloffs Report displays each ending placement with comprehensive details about the contractor, assignment history, and financial terms. The field structure helps you quickly assess which placements require immediate attention.

Understanding Key Fields

Field Category	How to Use It
Date Fields	Original Hired Date / Original Start Date: Show when the contractor first began with this client, indicating tenure length. Total Contract End Date: The latest end date across all extensions—this is when the placement actually concludes. Hired Date / Start Date / End Date: Apply to the specific extension being shown, useful when placements have multiple renewals.
Contractor Information	Use contact details (work/mobile/home phone, email) to reach contractors about their next assignment. Address information helps assess relocation flexibility or local opportunities.
Rate & Revenue Data	Review pay rate, bill rate, estimated hours, and hourly margin to calculate revenue impact of losing the placement. Use this data to prioritize extension efforts based on profitability.
Assignment Details	Job title, company, department, and hiring manager context help determine whether the role still exists or if the need has ended. This guides your extension vs. replacement decision.
Team Ownership	Candidate Rep (recruiter) and Sales Rep fields show who should initiate extension conversations and who owns the client relationship.
End Reason	If populated, reveals why the contract is concluding (project completion, budget cuts, performance, etc.). Helps predict whether an extension is viable.

Interpreting What You're Seeing

Clustered end dates at one client: Multiple placements ending simultaneously at the same company may indicate a completed project, budget cycle, or potential mass extension opportunity. Coordinate with the account manager for a unified approach.

Long tenure contractors (Original Start Date is years ago): Contractors with extended tenure are often strong candidates for permanent conversion or have deep client relationships worth preserving through renewal.

High-margin placements ending: Sort by hourly margin or bill rate to identify your most profitable placements. Prioritize extension efforts for these assignments to protect revenue.

Contractors with upcoming availability: Cross-reference this report with your open positions. Contractors ending soon may be perfect fits for other client needs, especially if they're performing well.

End reasons indicating performance issues: If end reasons mention performance or client dissatisfaction, focus redeployment efforts on finding a better-fit position rather than pursuing an extension.

Strategic Planning

Extension Planning Workflow

Use the report to establish a systematic approach to contract renewals:

1. 60 days out: Sales rep initiates preliminary extension conversation with client
2. 45 days out: Recruiter discusses contractor's interest in extending or moving to a new role
3. 30 days out: Finalize extension paperwork or intensify search for replacement/new opportunity
4. 15 days out: Emergency escalation if no decision has been made

Revenue Protection Strategy

Filter by Date From/Date To to see next quarter's endings. Calculate total revenue at risk by summing (Bill Rate × Estimated Hours) for all placements. Present this data to leadership to justify increased sales and recruitment resources during critical periods.

Talent Redeployment

Export the list of contractors with upcoming availability. Share this with your recruiting team alongside current open positions. Match contractor skills and preferences to available opportunities before their contracts end, minimizing bench time.

Client Retention Analysis

Group by Company to identify clients with high contractor turnover. If the same clients consistently appear with ending contracts but low extension rates, investigate whether service quality, rates, or contractor fit issues need addressing.

Exporting Your Data

Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.

1. Apply any filters you want to include in your export
2. Click the three-dot menu icon (⋮) in the top right corner of the report area
3. Select your preferred format from the Download submenu:
   • Image: Creates a visual snapshot of the report as currently displayed
   • CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
   • PDF File: Generates a formatted document suitable for printing or formal distribution

Note: Your export will include only the data visible based on your current filter selections. To export all upcoming endings, ensure all filters are set to "Include all" before downloading.

Additional Export Options

The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.

Refreshing the Report

Report data refreshes automatically in the background. However, if you want to see the most current information immediately after changing filters or if placements have been extended or modified, you can manually refresh.

1. Locate the circular arrow icon above the filter panel on the right side

   
2. Hover over the icon to see it expand and display the word "UPDATE"
3. Click the icon to re-run the report based on your current filter selections

The report will reload with the latest data from your database, reflecting any extensions processed, new end dates entered, or other changes since you last viewed it.