Enhanced Standard Reporting Availability
Enhanced Standard Reporting is now available as an optional feature for your system.
Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.
Customizing and Sharing This Report
Columns: Use the column selector to show, hide, or reorder columns to match your workflow.
Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.
Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.
Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.
The Hiring History Report provides a comprehensive record of all placements that started within a specified date range. Track hire dates, assignment details, compensation structures, and commission allocations to analyze placement trends, verify billing setups, and measure recruiting success over time.
On This Page
Accessing the Report
- Click the Analyze tab in the main navigation
The Reports section will automatically open in the left sidebar - In the search field, type HIRING HISTORY
- Click the Hiring History Report
Understanding This Report
What This Report Shows You
The Hiring History Report displays a complete record of placements that began within your selected timeframe. Each row represents one hire with full details about the candidate, job assignment, financial terms, and team members involved. This historical perspective helps you analyze placement patterns, review past hiring decisions, and track recruiting outcomes over extended periods.
The report includes both contractor and permanent placements, providing a comprehensive view of all hiring activity. Use the date filters to define your analysis window—from a single day to multiple years of placement history.
Why Use This Report
This report helps you analyze historical hiring patterns and answer retrospective questions:
- How many placements did we make during a specific quarter or year?
- Which recruiters and sales reps drove the most successful hires during a given period?
- What was the total revenue generated from placements started in a specific timeframe?
- How have our placement volumes trended over multiple years?
- Which clients consistently hired from us during a particular period?
- What recruiting sources produced the most successful placements historically?
- How long did it take from background check completion to actual start date for past hires?
Who Benefits From This Report
Recruiting Leadership: Analyze placement volume trends across time periods to assess team productivity and market conditions. Compare year-over-year performance to measure growth and identify seasonal hiring patterns affecting resource planning.
Finance & Accounting: Calculate historical revenue from placements started in specific periods. Reconcile placement fees invoiced, verify commission payments against placement records, and analyze profitability by examining bill rates and margins over time.
Sales & Account Management: Review placement history with specific clients to demonstrate track record and service value. Identify which accounts have received consistent placements versus those with sporadic hiring activity.
Operations & Compliance: Audit placement records to ensure proper documentation exists for all hires. Verify that commission structures, employment types, and worker classification were set correctly for past placements.
Business Development: Analyze which job types, industries, or position categories produced the most placements historically. Focus sales efforts on areas where you have proven placement success.
Using Filters
Filters appear on the right side of your screen and help you focus on specific segments of your hiring history. All filters default to "Include all" when you first open the report.
Available Filters
| Filter Name | What It Does | When to Use It |
| Division | Filters placements by employer/division associated with the job | Review hiring history for a specific business unit or employer entity |
| Region | Filters placements by geographic region | Compare placement volumes across territories or analyze regional hiring trends over time |
| Office | Filters placements by branch location | Evaluate individual office placement history and productivity over extended periods |
| Company | Filters placements by client company | Generate client-specific hiring reports showing all historical placements with that customer |
| HCM User | Filters by sales rep or recruiter rep associated with the placement | Track historical performance of individual team members or calculate lifetime placement counts |
| Job Type | Filters by employment type (Contract, Permanent, Contract to Perm, etc.) | Analyze trends in placement types or separate contractor history from permanent hire history |
| Date From / Date To | Filters by hired date (when the placement officially started) | Define your historical analysis period—from a single week to multiple years of placement data |
| Date Range | Quick-select date ranges (Last Week, Last Month, Last Quarter, etc.) | Rapidly view recent hiring history without manually entering dates |
Applying Your Filter Selections
- Click on the edit icon next to any filter name to expand it
- Make your selections by checking boxes or choosing from dropdowns
- Click Apply to update the report with your filtered view
- Click Cancel to discard changes and return to the previous filter state
Reading the Data
Understanding Key Field Categories
The Hiring History Report provides extensive detail about each placement, organized into categories that support different analytical needs:
Placement Basics: Requisition ID, Requisition, Requisition Title, Department, Req EOR (job type), Placement ID identify the specific hire and associated job.
Client & Manager Context: Company, Manager, Manager Email, Manager Department, billing address fields provide client relationship context and invoicing information.
Candidate Information: Applicant name and ID, candidate contact details (address, phone, email), talent status, file number, and applicant tags allow candidate tracking and communication.
Timeline & History: Hired Date, Start Date, End Date, Original Hired Date, "Hired After Bkgrnd Check (Days)" show the complete placement lifecycle and timing metrics.
Financial Structure: Bill Rate, Pay Rate, Estimated Hours, Placement Fees, VMS Fee, Markup %, Hourly Margin, overtime rates and markups, discounts, flat fees, and currency details provide complete compensation picture.
Team & Commission: Candidate Rep, Sales Rep, Entered Placement, Commission Users (1-4) with types and percentages show who managed the placement and commission allocation.
Source Attribution: Candidate Source Tag and Nomination Source reveal which recruiting channels produced these successful placements.
Additional Details: Custom Job Details, Placement Branch, Employment Types, Rate Types, OT calculations, Bonus Pay Accrual, and other specialized fields support detailed analysis.
| Field Category | How to Use It |
| Timeline Analysis | Compare Hired Date (when marked hired in system) versus Start Date (when work actually began) to understand scheduling patterns. "Hired After Bkgrnd Check (Days)" measures onboarding efficiency—how quickly you transitioned cleared candidates to active work. |
| Revenue Analysis | Calculate total revenue by multiplying Bill Rate × Estimated Hours for all contractor placements in a period. Add Placement Fees for permanent hires. Track Hourly Margin and Markup % to assess profitability trends over time. |
| Source Effectiveness | Group placements by Candidate Source Tag and Nomination Source to identify which recruiting channels historically produced the most hires. Calculate cost-per-hire by source to optimize recruiting spend. |
| Commission Tracking | Review commission structures for past placements to verify payments were processed correctly or to analyze how commission allocation has changed over time. Audit for discrepancies between recorded commission splits and actual payments. |
| Client Relationship History | Filter by Company to see complete placement history with specific clients. Export this data for account reviews, demonstrating your track record and identifying patterns in client hiring behavior. |
Interpreting What You're Seeing
Placement volume fluctuations: If certain months or quarters show significantly higher or lower placement counts than others, identify whether this reflects seasonal hiring patterns, market conditions, or internal resource changes. Use these patterns to forecast future staffing and recruiting intensity needs.
Declining margins over time: If Hourly Margin or Markup % percentages decrease in recent placements compared to historical averages, investigate whether competitive pricing pressure, VMS fee increases, or wage inflation are compressing profitability. Adjust pricing strategies accordingly.
Successful source concentration: If most successful placements come from just one or two sources (Candidate Source Tag), you're over-reliant on limited channels. Diversify sourcing to reduce risk and potentially access untapped talent pools.
Long background check to hire times: If "Hired After Bkgrnd Check (Days)" consistently exceeds benchmarks (e.g., 7-10 days), process delays are costing you revenue. Every day between clearance and start date is lost billing opportunity.
Client hiring pattern changes: If historically active clients show no recent placements, this signals relationship risk. Proactively reach out to understand why hiring slowed and whether the relationship needs attention.
Strategic Applications
Year-Over-Year Performance Analysis
Export placements for the same date range across multiple years (e.g., Q1 2023, Q1 2024, Q1 2025). Compare total placement counts, average bill rates, margin percentages, and revenue to measure growth and identify trends. Present this data to leadership to demonstrate recruiting effectiveness and justify resource allocation.
Track whether placement quality has improved over time by analyzing metrics like "Hired After Bkgrnd Check (Days)" (lower is better) or commission structures (simpler structures may indicate process maturity).
Recruiting Source ROI Measurement
Group historical placements by Candidate Source Tag to calculate placement counts per source. If you track recruiting spend by source, divide total spend by placement count to determine cost-per-hire. Eliminate underperforming sources and increase investment in high-ROI channels.
Compare source effectiveness across different job types or industries. A source performing well for administrative roles may not work for technical positions—specialize your sourcing strategy based on historical success patterns.
Client Account Health Assessment
Filter by individual companies and review placement frequency over extended periods. Clients with consistent quarterly placements represent stable, reliable revenue. Those with sporadic hiring may require different account management approaches or indicate project-based needs requiring proactive pipeline building.
Calculate average time-to-fill for each client by analyzing gaps between Original Hired Date and multiple extensions. Clients with quick hiring processes are easier to service; those with lengthy delays may need process improvement discussions.
Team Performance & Productivity Benchmarking
Filter by individual recruiters (using Candidate Rep) or sales reps across extended periods to calculate lifetime placement counts and revenue contribution. Use this data in performance reviews, promotion decisions, and compensation planning.
Compare placement-to-activity ratios by cross-referencing this report with recruiting activity data. Recruiters with fewer placements but proportionally fewer activities are more efficient than those with high activity but low conversion rates.
Margin & Profitability Trend Analysis
Track Hourly Margin, Markup %, and VMS Fee percentages over time to understand profitability trends. If margins are compressing, determine whether it's due to competitive pricing pressure (lower bill rates), wage inflation (higher pay rates), or VMS fee increases.
Identify your most profitable placement types by filtering for high-margin placements. Analyze what makes these placements successful—specific industries, job types, or client characteristics—and pursue similar opportunities.
Compliance & Audit Documentation
Generate comprehensive placement records for specific periods to support audits or regulatory inquiries. The report's extensive detail provides documentation about employment types, worker classification, commission structures, and hiring practices.
Export historical data before system migrations or major process changes to preserve complete records. These archives serve as baseline comparisons and historical references when analyzing post-change performance.
Exporting Your Data
Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.
- Apply any filters you want to include in your export
- Click the three-dot menu icon (⋮) in the top right corner of the report area
- Select your preferred format from the Download submenu:
- Image: Creates a visual snapshot of the report as currently displayed
- CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
- PDF File: Generates a formatted document suitable for printing or formal distribution
Additional Export Options
The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.
Refreshing the Report
Report data refreshes automatically in the background. However, if you want to see the most current information immediately after changing filters, you can manually refresh.
-
Locate the circular arrow icon above the filter panel on the right side
- Hover over the icon to see it expand and display the word "UPDATE"
- Click the icon to re-run the report based on your current filter selections
The report will reload with the latest data from your database, reflecting any updates to historical placement records since you last viewed it.
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