Enhanced Key Performance Indicators (KPI) Report

Enhanced Standard Reporting Availability

Enhanced Standard Reporting is now available as an optional feature for your system.

Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.

Customizing and Sharing This Report

Columns: Use the column selector to show, hide, or reorder columns to match your workflow.

Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.

Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.

Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.

The Key Performance Indicators (KPI) Enhanced Report provides a comprehensive view of recruitment performance by tracking how long jobs take to progress through each stage of your hiring process. Use it to identify bottlenecks in your recruitment pipeline, analyze historical trends in hiring efficiency, and make data-driven decisions to optimize your staffing operations — all based on the time elapsed from job creation to each nomination stage.

Enhanced Reports

Note: If you were a Business Intelligence user prior to 2022, contact your Account Manager for access.

On This Page

Accessing the Report

Understanding This Report

Using Filters

Reading the Data

Practical Applications

Exporting Your Data

Refreshing the Report

Accessing the Report

1. Click the Analyze tab.
   The Reports sub tab will automatically be selected.
2. In the Search Reports field, type Key.
3. Click Key Performance Indicators from the results list.

Note: The report automatically loads with all filters set to “Include all.” Data refreshes every 5 minutes to reflect current job activity and stage progression.

Understanding This Report

What This Report Shows You

The Key Performance Indicators report displays each job as a separate row, with dynamic columns representing each unarchived Job Activity Nomination Stage in your system. Each stage column shows the number of days elapsed from when the job was created to when it reached that particular stage. This structure allows you to see at a glance how quickly — or slowly — jobs are moving through your recruitment pipeline, making it easy to spot stages where jobs tend to stall or progress efficiently.

Why Use This Report

This report helps your recruitment and operations teams measure performance and answer critical questions:

• How long does it typically take for jobs to reach the interview stage?
• Which stages in our recruitment process are causing delays?
• Are certain companies or positions taking longer to fill than others?
• How does our time-to-fill compare across different offices or regions?
• Which recruiters are moving candidates through stages most efficiently?
• Are there trends in our recruitment efficiency over time?
• Where should we focus process improvements to reduce time-to-hire?

Who Benefits From This Report

Different roles use this report to address specific recruitment and operational needs:

HR Managers and Recruiters: Assess recruitment effectiveness by tracking how long jobs spend in each stage, identify specific areas for improvement, and refine strategies to accelerate the hiring process.

Hiring Managers: Gain insights into the recruitment process timeline for their open positions, collaborate more effectively with recruiters, and make informed decisions about candidate progression.

Executives and Department Heads: Access strategic visibility into recruitment performance metrics across the organization, align hiring practices with business goals, and ensure resources are allocated to address bottlenecks.

Using Filters

Filters appear on the right side of your screen and help you focus on specific segments of your data. All filters default to “Include all” when you first open the report.

Available Filters

Filter Name	What It Does	When to Use It
Division	Filters results to jobs associated with a specific employer or division, based on the Job Activity Users.	Use to review KPI metrics for a single division rather than the full agency.
Region	Narrows results to jobs associated with a specific region, based on the Job Activity Users.	Use to assess recruitment performance within a particular geographic market.
Office	Filters by the office associated with the Job Activity Users.	Use when reviewing recruitment efficiency or stage progression at the branch level.
Company	Limits results to jobs for a specific company.	Use to analyze recruitment performance for a single client.
HCM User	Filters by the HCM User associated with the Job Activity.	Use to review performance metrics for jobs handled by a specific recruiter or user.
Date Range	Provides predefined date range options including None, Yesterday, Today, Tomorrow, Last Week, This Week, Next Month, and more.	Use for quick analysis of common time periods without manually entering dates.

Applying Your Filter Selections

1. Click the edit icon next to any filter name to expand it.
2. Make your selections by checking boxes or choosing from dropdowns.
3. Click Apply to update the report with your filtered view.
4. Click Cancel to discard changes and return to the previous filter state.

Reading the Data

The Key Performance Indicators report displays each job as a separate row, with stage-specific columns showing the number of days from job creation to each nomination stage. The stage columns are dynamic — they automatically reflect each unarchived Job Activity Nomination Stage configured in your system, so the report adapts to your organization’s unique recruitment workflow.

Key Field Categories

Field Name	Description
Company	The client company name associated with the job.
Requisition ID	The unique Job ID (as shown in the URL) or Job Requisition ID that identifies the position in the system.
Position Title	The internal title assigned to the job position.
Dynamic Stage Columns	Each unarchived Job Activity Nomination Stage in your system becomes its own column in the report. The value displayed represents the number of days elapsed from when the job was created to when it reached that specific stage. For example, if your system includes stages like “Submitted,” “Interview,” “Offer,” and “Placed,” each will appear as a separate column showing the days-to-stage metric for that job.

Note: The dynamic stage columns will vary based on your organization’s configured Job Activity Nomination Stages. Only unarchived stages appear in the report. If a job has not yet reached a particular stage, the corresponding cell will be empty or show no value.

Practical Applications

The Key Performance Indicators report empowers recruitment and operations teams to optimize their hiring process with measurable insights. Recruiters can identify which stages consistently take the longest, enabling targeted process improvements to reduce time-to-fill. HR managers can compare performance across offices, regions, or individual recruiters to identify best practices and areas needing support. Hiring managers gain transparency into where their open positions stand in the recruitment pipeline and can proactively address delays. Executives can track historical trends in recruitment efficiency, ensuring that hiring practices align with organizational goals and that resources are allocated effectively. By analyzing days-to-stage metrics across different companies, positions, or time periods, teams can make data-driven decisions that improve candidate experience and business outcomes.

Exporting Your Data

Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.

1. Apply any filters you want included in your export.
2. Click the three-dot menu icon (⋮) in the top right corner of the report area.
3. Select your preferred format from the Download submenu:
   • Image: Creates a visual snapshot of the report as currently displayed.
   • CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools.
   • PDF File: Generates a formatted document suitable for printing or formal distribution.

Note: Your export will include only the data visible based on your current filter selections. To export all invoice data, ensure all filters are set to "Include all" before downloading.

Additional Export Options

The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.

Refreshing the Report

Avionté automatically refreshes report data every 5 minutes. If you want to see the most current invoice and payment data immediately after changing filters or after new transactions have been recorded, you can manually refresh.

1. Locate the circular arrow icon above the filter panel on the right side of the screen.

2. Hover over the icon to see it expand and display the word "UPDATE."
3. Click the icon to re-run the report based on your current filter selections.

The report will reload with the latest data from your database, reflecting any new invoices, payments, or balance changes since you last viewed it.