To give you access to complete setup in the Companies > Requirements area, you will need to ensure user types have Sales Manager access; this will ensure you have access to create and manage Customer Job Order Templates.
Creating a Job Order Template (Sales Admin User):
Navigate to a Company for which you want to set up a new Requirement Group. Access the tab called “Requirements” and select “Create New Order Template.”
Users with proper permission will be able to name their job order template. Remember to use a name your Recruiters or users creating jobs will understand. Select all of the fields users would like to ensure are required, and select / input the data they want to automatically populate for the user creating a new job.
If you see any fields already checked off with a checkmark, it indicates they are required. These cannot be made not required as they are the New Job Order Requirements set up at the system level. New Job Order Templates set up on Companies cannot be less strict than the requirements set up at the system level.
Some definitions of the terms used in this feature include:
Template Name: A Template Name is a required field to complete creating a new template.
Office: Templates can be created for specific Offices, or can be created and used for any Office. Based on the Contact associated with a Job when a new job is being created, we will use their Office to filter to the correct available job order templates.
Lock Requirements: When this toggle is selected, this indicates that the fields of data populated on the template are locked; this means users will not have the ability to edit this data on the job or the placement when this template is used. For any fields where multiple selections are given, the user will still have the ability to select from those multiple options. Need to ensure a mark-up can’t be edited but the rates can be? No problem, make sure your mark-up data is entered on the template and the template is locked; just leave your pay and bill rate fields blank.
Client Information: These are the fields of data specific to the Client contact that is associated with the job. You can make any of these fields of data on a Contact required at the time of creating a job.
Job Details: These are all of the fields of data found in the Job Details area when creating a new job. Here we can not only make additional pieces of data required, but we can also select and input the exact values. This includes everything from mark-ups and rates to our custom job details.
Note: There is a new element available with regards to overtime and double time rates. When the overtime option is not straight time, we will display the overtime and double time rates calculated based on our default overtime rules. In the event there is a one off rate needed, customer rates can be selected and entered. However, we strongly encourage the use of the overtime rates creation functionality whenever possible.
Title & Description: In this area a default Job Tile, skills and Job Description can be defined for the job order template.
Using Job Order Templates:
Once your new job order template is created, it can be selected on our Jobs by the users creating new Jobs.
You can see on the above example what it looks like in the event a locked template is used. You will see the lock icon next to those fields. Also, the below screenshot is a view of what the rates look like when an option other than straight time is used.
Within the Jobs Details area, the template used to create the Job can easily be seen from the Custom Job details widget.
At the time of placement, this data flows through to your placement and continues to follow the template setup. For example, the template used in this example had a locked mark-up, which is reflected in the assigned talent aside as well.
Templates Can Be Created Off Of An Existing One
Suppose you would like to create multiple templates, especially when there are only one or two things being changed in each template. You would like to be able to start a new Job Order Template using one that was previously created.
When a user is created using a new Custom Job Order Template from the Company Profile > Requirements Tab, you are able to use a previously created template (for that company) in order to speed up the process of creating multiple templates.