Approve Time: Hiring Manager/Timesheet Approver

Overview

This article provides a comprehensive guide for hiring managers and timesheet approvers on managing and processing timesheets in AvionteBOLD. It covers timesheet statuses (Open, Submitted, Rejected, and Approved), email-based approval workflows, and navigation tips for reviewing and approving timesheets.

Additionally, it includes examples of email communications sent to talent regarding their timesheet status. Perfect for streamlining the approval process and ensuring accurate record-keeping.

• Click here for information on the Hiring Manager Approval manual
• Click here for information on the Hiring Manager (Mobile View)

Timesheet Statuses
    Open
    Submitted
    Rejected
    Approved
Approve Timesheet via Email
Timesheet Manager
Your Timesheets
Email Examples to Talent

Timesheet Statuses

Open

The open timesheet status allows users to view all contractors who have yet to submit time. Use this filter to stay on top of contractors who still need to fill out their hours.

Submitted

The submitted status is an easy way to keep track of those timesheets that have been submitted, but still need to be approved by a hiring manager and/or other timesheet approvers.

Rejected

If a submitted timesheet has been rejected by the hiring manager, this filter will allow you to see those and keep track of who still needs to resubmit their time and have it approved.

Approved

Easily see timesheets that have been approved by the hiring manager and/or other approvers. Once the timesheets have been approved this report allows your back office team to process timesheets for payment.

Approve Timesheet via Email

Once a contractor has submitted time, the Hiring Manager will receive an email allowing them to approve or reject the time directly from the email.  The email will come from [e-mail].  The Hiring Manager can also approve and reject the Timesheets in AvionteBOLD.

• Click here to see this process for the Hiring Manager.
• Click here for a copy of the email to sent the Hiring Manager / Timesheet Approver

Click on the Reject Timesheet or Approve Timesheet button

• Timesheet Approval Confirmation Message

• Timesheet Rejected Confirmation Message

Timesheet Manager

This view is how it will look for the Hiring Managers

Timesheets awaiting your approval

These are Timesheets that the Talent has submitted

Your Timesheets

Hiring managers can click on the Timesheet Tab to view all of the current timesheets awaiting their approval or can filter on all, active or expired timesheets. 

1. Click on the Timesheet Tab
2. Your timesheets, awaiting approval, are on top
   
   1. You can search for specific Timesheets below the Timesheet Manager section
      
      
3. If you go to the section below (Search), it will only show you the options you have available:
   
   

4. You can also review, Events, Notes, Expenses or Leave that the contractor as submitted. 

   1. The Hiring Manager will Approve Timesheet or Reject Timesheet allowing them to include notes if necessary. 

   2. Note: Any notes saved on the Timesheet, whether from the Talent or Timesheet Approver/Hiring Manager, will be visible to each other.
      
      
      
      

5. Click on the Approve Timesheet button
   
   

Email Examples to Talent

Approved Timesheet

Rejected Timesheet