Enhanced Standard Reporting Availability
Enhanced Standard Reporting is now available as an optional feature for your system.
Want to opt in NOW? Submit a support ticket or contact your CSM to enable this feature and access faster processing, extended historical data, and improved reliability.
Customizing and Sharing This Report
Columns: Use the column selector to show, hide, or reorder columns to match your workflow.
Filters: Your filter selections are remembered between sessions — the report opens with your last-used settings automatically.
Sharing (INSIGHTS users): You can duplicate, rename, and share customized versions of this report with team members, and schedule automated delivery by email. System-level reports remain unchanged and available to all users.
Sharing (Standard users): You can duplicate this report and customize filters for personal use. To share a customized version with your team, duplicate the report, apply your preferred filters, and share it directly with individual users. System-level reports cannot be modified or set as a default for all users. See Enhanced Standard Reporting Overview for more detail.
The Recruiting Advanced Stats Report provides detailed visibility into candidate progression through your recruitment pipeline. Track how candidates move between specific job stages, monitor activity by position and company, and analyze the relationship between recruiting actions and placement outcomes. Access over 5 years of historical data to identify process bottlenecks, optimize workflow efficiency, and understand which activities drive successful hires.
On This Page
Accessing the Report
- Click the Analyze tab in the main navigation
The Reports section will automatically open in the left sidebar - In the search field or by scrolling, locate and click Recruiting Advanced Stats
- The report loads immediately with data based on your filtering options.
Understanding This Report
What This Report Shows You
The Recruiting Advanced Stats Report gives you a job-centric view of candidate activity, connecting recruiting actions to specific positions and companies. Unlike the standard Recruiting Stats Report which focuses on recruiter activity, this report emphasizes how candidates interact with particular job opportunities—showing which positions generate engagement, how candidates move through job-specific workflows, and what activities occur for each role.
Each row represents a candidate activity tied to a specific job posting. This context helps you understand not just what your recruiters are doing, but how effectively your job postings are converting interest into placements and which positions are attracting quality candidate engagement.
Why Use This Report
This report helps you answer job-specific and position-based questions about your recruitment process:
- Which job postings are generating the most candidate activity?
- How are candidates progressing through stages for specific positions?
- Which companies are seeing strong candidate engagement versus low interest?
- What types of activities (pipelining, nominations, contacts) are most common for different job types?
- Are there positions with high activity but no placements (indicating qualification mismatches)?
- How does candidate engagement vary across different job titles or industries?
- Which recruiters are most active on our hardest-to-fill positions?
Who Benefits From This Report
Recruiting Managers: Identify which positions are consuming the most recruiting effort without producing results. Reallocate resources away from low-converting jobs and support recruiters working on high-activity, high-value positions.
Account Managers: Demonstrate recruiting effort to clients by showing all activities performed for their specific positions. Use activity details to explain why certain roles are harder to fill or to justify fee structures based on effort required.
Job Owners: Monitor how candidates are engaging with your posted positions. If activity is low, the job description, requirements, or compensation may need adjustment. If activity is high but placements are low, review candidate qualification criteria.
Business Development: Analyze which types of positions and companies generate the most recruiting activity. Focus sales efforts on job types where you have strong candidate engagement and proven success.
Using Filters
Filters appear on the right side of your screen and help you focus on specific segments of your recruiting data. All filters default to "Include all" when you first open the report.
Available Filters
| Filter Name | What It Does | When to Use It |
| Division | Filters activities by the employer/division associated with the job | Review recruiting activity for a specific business unit or employer entity |
| Region | Filters activities by geographic region | Compare recruiting performance across territories or analyze regional hiring trends |
| Office | Filters activities by branch location | Evaluate individual office performance or investigate location-specific recruiting challenges |
| User Type | Filters activities by user role (recruiter, sales rep, etc.) | Focus on specific user roles to understand which team members engage with candidates most |
| HCM User Status | Filters activities by whether users are active or inactive | Include or exclude activities from former employees when analyzing historical performance |
| HCM User | Filters activities by the specific user who performed them | Track an individual recruiter's activity on specific jobs or positions |
| Applicant Activities | Filters by specific activity types (pipelining, nomination, contact, etc.) | Isolate particular recruiting actions to understand which activities occur most frequently or drive the best outcomes |
| Activity Date | Filters activities by when they occurred | Analyze historical trends, compare time periods, or generate reports for specific date ranges—with access to 5+ years of history |
Working with the Activity Date Filter
The Activity Date filter offers flexible options for defining your time range. Date filter options include:
- Include all (no filter applied): Shows all activities regardless of date
- Year: Select a specific year and filter by quarters, months, or weeks (ideal for year-over-year comparisons)
- Last [X] Days: Dynamically shows the most recent days (includes a checkbox for "Including current")
- From/To: Set a custom date range by selecting specific start and end dates—you can select dates spanning multiple years
Applying Your Filter Selections
- Click on the edit icon next to any filter name to expand it
- Make your selections by checking boxes or choosing from dropdowns
- Click Apply to update the report with your filtered view
- Click Cancel to discard changes and return to the previous filter state
Reading the Data
Summary Section (Week Ending View)
The top section of the report groups activities by week, giving you a high-level view of recruiting momentum. Each row shows a week ending date with counts for key activities.
| Column | What It Tells You |
| WeekEnding | The Saturday date that closes the week. Activities are grouped by the week in which they occurred. |
| CNT (Activity Count Columns) | Each column represents a different recruiting activity associated with job-candidate interactions. The numbers show how many times that activity occurred during the week. Activities are tied to specific positions, helping you understand which jobs are generating candidate engagement versus sitting dormant. |
Detail Section (Recruiting Advanced Stats Details)
Below the summary, you'll see every individual activity tied to a specific job-candidate combination. Each row shows which candidate engaged with which position, what action occurred, and who managed the interaction.
| Column | What It Shows | How to Use It |
| Date | The exact date and time the activity occurred | Track candidate progression speed for specific positions or identify when job activity stalls |
| Job | The job requisition ID (clickable link to the job page) | Click to view the complete job posting, requirements, and all associated candidates |
| Name | The candidate's name (clickable link to their profile) | Click to view complete candidate details, contact information, or full activity history |
| Company | The client company where the job exists (clickable link to company profile) | Assess which customers are seeing the most candidate engagement or click to review company details |
| Position | The job title for which the candidate is being considered | Group by position title to compare activity levels across similar job types |
| User | The recruiter or representative managing this candidate-job relationship | See who's working on specific positions and how recruiters distribute effort across their job load |
| Activity | The specific recruiting action taken (pipelining, nomination, contact, etc.) | Understand what stage of the process each candidate has reached for the associated job |
| Notes | Notes associated with the activity | Review specific details about candidate interactions, feedback, or next steps for that position |
How to Interpret What You're Seeing
High activity on specific jobs without placements: If certain positions show dozens of candidate activities (pipelining, nominations, contacts) but no successful hires, there's a qualification mismatch. Either the job requirements are unrealistic, the candidate pool isn't strong enough, or there's a disconnect between what the client wants and what the market offers.
Low activity across an entire company's jobs: When all positions for a particular client show minimal candidate engagement, investigate whether job postings are visible, compensation is competitive, or the company's reputation is affecting candidate interest. This may also indicate the client relationship needs attention.
Activity concentrated in early pipeline stages: If you see many pipelining and nomination activities but few contact or interview activities, candidates aren't progressing through your workflow. This suggests recruiters are building lists but not actively engaging candidates, or candidates aren't responding to outreach.
Uneven recruiter distribution across jobs: If certain positions show activity from multiple recruiters while others have only one, you may have coordination issues or unclear job ownership. Alternatively, high-priority jobs might appropriately receive team-wide attention.
Activity patterns by position type: Compare activity volumes for different job titles or industries. If IT positions consistently generate more candidate activity than administrative roles, adjust resource allocation to match where natural candidate interest exists.
Strategic Applications
Job Posting Optimization
Filter by specific positions and review the activity types they generate. If a job posting receives many views (if tracked) but few applications or nominations, the job description may be unclear or the requirements too stringent. If it receives applications but few contacts or interviews, the incoming candidates may not meet qualifications—tighten your screening criteria or rewrite the posting to attract better-fit candidates.
Compare similar positions at different companies to identify which clients attract higher-quality candidate engagement. Use these insights to advise clients on making their opportunities more appealing.
Client Relationship Management
Export activity data for specific companies to create client-facing reports. Show the volume of recruiting effort invested in their positions—how many candidates were contacted, how many interviews were arranged, how many nominations were made. This transparency builds trust and justifies fees, especially for hard-to-fill roles.
When clients question why positions remain unfilled, use the Activity column to demonstrate extensive effort. If you've contacted 50+ candidates with minimal interest, the market is signaling that job requirements or compensation need adjustment.
Workflow Bottleneck Identification
Group activities by type (using the Applicant Activities filter) to see where candidates get stuck. If you have high nomination volumes but low contact activities, recruiters may be hesitant to reach out or candidates aren't responding. If contact activities are high but interview activities are low, clients may be slow to schedule or unresponsive to candidate submissions.
Track the time between different activity types for the same candidate-job pair. Long gaps between nomination and contact, or contact and interview, reveal specific process inefficiencies you can address through training or client management.
Recruiter Specialization & Assignment
Analyze which recruiters generate the most activity for specific job types or industries. If certain team members excel at filling healthcare positions while others perform better with IT roles, formalize this specialization. Assign future jobs based on proven performance patterns rather than arbitrary distribution.
Review the User and Activity columns together to understand individual recruiting styles. Some recruiters may excel at high-volume pipelining while others focus on deep candidate relationships with fewer, higher-quality interactions. Match recruiting approach to job requirements—volume-based for entry-level roles, relationship-based for executive searches.
Market Intelligence & Competitive Positioning
Compare activity levels across different position types over extended periods. If activity for certain job categories has declined over multiple quarters, this may indicate market saturation, wage compression making roles less attractive, or competitors capturing talent before you do.
Use the Company and Position columns to identify which industries or job types generate natural candidate interest. Focus business development efforts on sectors where you already have strong candidate engagement, as these will be easier to fill and more profitable.
Exporting Your Data
Export your report data to share with stakeholders, perform additional analysis, or maintain records outside of Avionté.
- Apply any filters you want to include in your export
- Click the three-dot menu icon (⋮) in the top right corner of the report area
- Select your preferred format from the Download submenu:
- Image: Creates a visual snapshot of the report as currently displayed
- CSV File: Exports raw data compatible with Excel, Google Sheets, and database tools
- PDF File: Generates a formatted document suitable for printing or formal distribution
- Excel File: Creates a native Excel workbook with formatted data
Additional Export Options
The three-dot menu also provides options to repeat rows (useful for printing), merge rows, and other display customizations. These settings affect how your report appears on screen and in exports.
Refreshing the Report
Report data refreshes automatically in the background. However, if you want to see the most current information immediately after changing filters or if you know recent activities have occurred, you can manually refresh.
-
Locate the circular arrow icon above the filter panel on the right side
- Hover over the icon to see it expand and display the word "UPDATE"
- Click the icon to re-run the report based on your current filter selections
The report will reload with the latest data from your database, reflecting any new activities or changes that occurred since you last viewed it.
Comments
0 commentsPlease sign in to leave a comment.