Candidate Contact Details Report

The Candidate Contact Details report provides exportable lists of applicant contact information for targeted outreach and data management. Use this report to compile candidate contact lists for recruiting campaigns, verify data accuracy across your talent pool, or pull specific segments of candidates based on skills, location, or placement history. The report captures all available contact methods—primary and secondary emails, multiple phone types, and complete mailing addresses—and can be filtered by organizational structure, position criteria, active status, or recruitment dates to match your specific needs.

• Click here to go to the Recruiting Category (list of Standard Reports)

Click on the links below for more information: List of Standard Reports List of BOLD Analyze Reports   List of INSIGHTS Dashboards

CHAPTERS Legend Locating the Report Logic Filter Options Field Details

Legend

Locating the Report

1. Click on Analyze Tab (the Reports Sub Tab will automatically be selected)
2. In the Search Reports field, type CANDIDATE CONTACT
3. Click on the Candidate Contact Details Report

Logic

The Candidate Contact Details report provides a comprehensive export of applicant contact information across your organization. You can use this report when you need to conduct outreach campaigns, update candidate records in bulk, verify contact accuracy, or compile lists for specific recruiting initiatives.

What This Report Delivers: This report compiles all available contact methods for your talent pool, including primary and secondary email addresses, multiple phone types (work, home, mobile, pager, fax), and complete mailing addresses. The flexible filtering options let you segment your candidate population by organizational structure (Division/Region/Office), position criteria (Category, Skills), employment history (Active/Former placements), or recruitment timeframe (Date Created).

Common Use Cases:

• Mass Communication: Export candidate lists for email campaigns, text messaging, or direct mail initiatives
• Data Verification: Identify candidates with incomplete or outdated contact information
• Targeted Outreach: Pull contact details for candidates with specific skills or in particular locations for new job opportunities
• Compliance & Record-Keeping: Generate contact rosters for audit purposes or maintain records of candidate communications
• Placement History Analysis: Segment by Active/Former status to target candidates ready for new assignments versus those currently placed

Key Filter Note: The Active Status filter works differently from other reports:

• Active and Former = Only applicants with placement history
• Active = Current placements or placements ending on/after today
• Former = Ended placements only (end date on/before today)

Click here to go to the Recruiting Category (list of Standard Reports)

Filter Options

	Filter Name	Options	Description
	Division	All available Divisions	Narrow results to specific employer divisions. Use when exporting contacts for division-specific recruiting campaigns or regional initiatives.
	Region	All available Regions	Filter by geographic region. Useful for territory-based outreach or location-specific job opportunities.
	Office	All available Offices	Select specific branch locations. Ideal for branch-level recruiting efforts or local job fairs.
	Position Category	All available Position Categories	Filter by job category (e.g., Administrative, Industrial, Healthcare). Use to target candidates with experience in specific role types.
	Position Skills	All available Skill Sets	Filter by specific skills or certifications. Essential for matching candidates to jobs requiring particular qualifications.
	Active	All, Active and Former, Active, Former	Important: This filter segments by placement history, not just candidate status: • Active and Former = Only candidates with placement history • Active = Currently placed or placements ending today or later • Former = Placements ended (end date today or earlier) Use "Active" to avoid contacting currently placed candidates; use "Former" to target candidates available for new assignments.
	Date From	Calendar date selector	Filter by candidate creation date (start of range).
	Date To	Calendar date selector	Filter by candidate creation date (end of range).
	Date Range	None, Today, Tomorrow, Yesterday, This Week, Last Week, etc.	Quick-select preset date ranges. When selected, Date From/Date To fields are disabled—use either Date Range presets OR custom Date From/Date To, not both.

Field Details

• Click here to go to the Recruiting Category (list of Standard Reports)

Field Name	Description	Notes
Division	Candidate's assigned division
Region	Candidate's assigned region
Office	Candidate's assigned office/branch location
Applicant	Candidate's full name (Last, First)
Applicant Created Date	Date the candidate record was created in the system	Useful for tracking recruitment timeline or new candidate volume
Primary Email	Main email address (Email 1 field)	Preferred contact method for most communications
Secondary Email	Alternate email address (Email 2 field)	May be blank if not provided
Work Phone	Business phone number
Home Phone	Residential phone number
Mobile Phone	Cell phone number	Primary number for text messaging campaigns
Pager	Pager number	Rarely populated; legacy field
Fax	Fax number	Rarely used for candidate communication
Country	Candidate's Country
Address 1	Primary street address
Address 2	Secondary address line (apartment, suite, etc.)	Often blank
City	City name
State	State abbreviation (US candidates)
Province	Province name (Canadian candidates)	Blank for non-Canadian candidates
Postal/Zip Code	ZIP code (US) or Postal Code (Canada)