Employment Type Sync

Employment Type Designations in AviontéBOLD sync between Talent Profiles, Talent Placements, and Back Office. This article covers permissions, field locations, default settings, job requirements, audit logs, talent search, and reporting. It also details C2C employment type management and an integrated time entry DRM to prevent mismatches in W-2/1099 designations.

Chapters:

• Permissions
• Employment Type Field Locations
• Defaulting Employment Type
• Custom Filled Job Requirements
• Edit New Field Job Requirements
• Employment Type Audit Log
• Employment Type Talent Search
• Company Info (Corp or 1099 Status Only)
• Adding C2C Employment Type Talent
• Existing C2C Employment Type Talent

• Employment Type Reporting

• Integrated Time Entry Back Office DRM (W-2/1099)
  
  

Permissions:

The ability to Edit Employment Type on the Talent Profile or Placement requires permission to access. 

1. Select the User Avatar (Account & Settings) > User Profile
2. From the User Profile, click Edit Access.
3. Within the User Access settings, locate Modification Access > Edit Employment Type
4. Check Edit Employment Type
5. Log out and log back in to see the Edit Employment Type changes. 

Editable Employment Type field view

Employment Type Field Locations:

• Talent > Add New Talent > Employment Type

• Talent Profile > Tax > Employment Type

• Talent Profile > Profile Widget > Employment Type

• Job Details > Operations & Financials > Edit Operations & Financials > Employment Type

• Job Details > Hired Details > Edit Hired Details > Employment Type

Defaulting Employment Type

1. Account & Settings > Table Editor > Employment Types, Tax Types & Burdens
   
   
2. Select the Item to Edit and Check 'default'
   
   
   
   
3. Click 'Save' to complete

 

Custom Filled Job Requirements

1. Company > Requirements > Create or Edit New Requirement Group > General Requirements
   • Date of Birth (W2 Only)
   • SSN/SIN (W2 & Contract Only)
     • The above options should be checked only for the Talent with the Employment Type Item Type = 'W-2'

• Company > Requirements > Create or Edit New Requirement Group > Custom Requirements 
  • Talent Contract Types
  • Talent Document Types

Edit New Field Job Requirements

1. Account & Settings > Table Editor > New Field Job Requirements
   • Date of Birth (W2 Only)
   • E-Verify (W2 & Contract Only)
   • Federal W4 (W2 & Contract Only)
   • I-9 (W2 & Contract Only)
   • SSN/SIN (W2 & Contract Only)
     • The above options should be checked only for the Talent with Employment Type with Item Type = 'W-2'

• Fields

• Talent Contract Types

• Talent Document Types

Employment Type Audit Log

• Changes to Employment Type are tracked in Audit log for Talent and on Hired Details

  • Talent
    
    
    
    
  • Hired Details
    
    
    

Employment Type Talent Search

1. Talent Search > Search Terms > Employment Type
   
   
   
   
2. Select Employment Type
   
   
   
   
3. Run Search
   
   

Company Info (1099 Status Only)

• The section 'Company Info (1099 Status Only)' on the Talent Profile will only visible for Talent with the Employment Type = 1099
• The Company Info section will not be visible for Talent with the Employment Type = W-2 
  • Front Office
    
    
     
    • Back Office
      
      

Adding C2C Employment Type Talent

• Talent > Add New Talent > Employment Type

  • C2C is an option under employment type. When C2C is selected there is a field below it for Sub Agency which is required.
    
    
    
    

Existing C2C Employment Type Talent

• On existing talent/candidate records under the Tax tab

  • When type C2C is selected under Employment Type there is an additional field for Sub Agency which is required
    
    
    
    

  • When changing an employment type to or from C2C and selecting a Sub Agency the user is presented with a message asking if you want to apply changes to the talent’s active placements
    
    
    
    
    
    

 

Employment Type Reporting

• Comprehensive Assignment AQ (Back Office)
  
  
  
  
• Comprehensive Employee AQ (Back Office)
  
  
  
  
• Comprehensive Talent
  
  
  
  
• Comprehensive Placement
  
  

Integrated Time Entry Back Office DRM (W-2/1099)

• AvionteClassic has been updated with a new standard time entry DRM. This DRM is to notify users if there is a mismatch between the W2 checkbox on the employee and the transaction

•  This DRM helps to prevent them from having to go back and furnish check corrections if the checkbox is incorrectly checked in one or more spots