Hiring Manager Timesheet Approval Manual

This manual will walk your Timesheet Approvers through signing into Avionté and approving time.

If you are using the back office, just make sure to include your logo and the correct sign-in link.

Note: Managers must be added as Timesheet Approvers to approve Timesheets.

Note: This article references a downloadable manual for timesheet approvers. The core workflow is also summarized below for quick reference.

• Download the manual and customize it
• Consultant Time Entry manual
   
• Submitting and approving Time

 

Timesheet Approval Quick Reference

Logging In: Navigate to your agency's AviontéBOLD login link. First-time users will receive an email from [e-mail] with login instructions. Returning users should use their existing credentials.

Finding Timesheets to Approve. Once logged in, you can access timesheets in two ways:

• From the Manager Overview widget on myDashboard, click the number next to "Timesheets waiting for approval."
• Click the Timesheets tab in the main navigation to view all timesheets

Filtering Timesheets: Use the search options to filter your timesheet list by:

• Company
• Contractor name
• Job Status
• Time (All, Weekend, Submitted, Approved)
• Date Range

Approving or Rejecting a Timesheet

1. Locate the timesheet in your list
2. Click View Timesheet to open it
3. Review the hours, notes, and any supporting details
4. Click Approve or Reject
   • If rejected, the consultant will receive an email notification to resubmit
5. Timesheets can also be approved or rejected directly from the email notification you receive when a consultant submits time

Viewing the Approval Log Within any individual timesheet, the approval log shows a full record of who took action on the timesheet and when. This is useful for tracking approval history or resolving disputes.

Note: This timesheet approval workflow is specific to the AviontéBOLD Contact Experience. It is separate from Avionté 24/7 Timekeeping. Contact users do not have access to the 24/7 portal, and the two systems do not sync with each other.

1. Log into AviontéBOLD: https://BUILDNAME.myavionte.com/staff/login.aspx
   1. If this is your first time in Avionté, you will be receiving an email from the email address [e-mail] with login instructions (as seen below). If you are a returning manager, please use the same login credentials.
      
      
       
2. Once logged in, you will land on your MyAvionté page. From here, the Manager Overview Widget will include Timesheets awaiting approval, requisitions that are currently pending, and active contracts.
   1. Click on the number next to 'Your Timesheets waiting for approval' to be brought to your timesheet list.
      
      
       
   2. Click the Timesheet Tab, you can view all timesheets awaiting approval.
      
      
      
      
       
   3. In approving time, Managers can either Approve or Reject time. If time is rejected, the consultant will receive an email to resubmit the timesheet.
      
      
       
   4. Timesheet can also be accepted or rejected through the email that is received when the consultant submits time.