- Ensure you have Web Services Employer account and the credentials
- Those should be entered into the Avionté Marketplace.
- Activate the I-9 Form (1 time setup)
- Create User Groups to provide permissions
- Assign the Task & complete the I-9
- Complete the E-Verify process in BOLD
CHAPTERS
Setup the E-Verify in the Avionté Marketplace
Activate I-9 and provide Permissions
Complete the I-9
Example of completed E-Verify Case
Search and Filter
Setup the E-Verify in the Avionté Marketplace
- Click on Account & Settings
- Click on Avionté Marketplace
- Type EVERIFY in the search box
- Click the Settings button
- If you don't see the Settings button then ensure that 'E-Verify' option is checked on in System Features or contact your Account Manager.
- If you don't see the Settings button then ensure that 'E-Verify' option is checked on in System Features or contact your Account Manager.
- Choose the desired type of account
- Each Avionte user enters their own E-Verify web service account (aka Individual Account)
- Each Avionté user has their own User ID and Password
- All Avionté users share a single E-Verify account (aka Shared Account)
- Only 1 set of credentials are used for all users (Recommended)
- Each Avionte user enters their own E-Verify web service account (aka Individual Account)
- Enter the credentials
- Company ID
- You can get this from the MOU or having the Admin User login to E-Verify:
- https://e-verify.uscis.gov/web/Login.aspx
- If you need additional help, please reach out to Partnerships or Support
- https://e-verify.uscis.gov/web/Login.aspx
- You can get this from the MOU or having the Admin User login to E-Verify:
- User ID
- This must be the Web Services User ID and not the Admin User
- If you are able to login to E-Verify (link above) then that is the Admin User and not the Web Services User
- You can also get your Web Services User ID by using the Admin login on E-Verify's website
- If you need additional help, please reach out to Partnerships or Support
- This must be the Web Services User ID and not the Admin User
- Password
- Enter your password
- E-Verify requires you to change your password every 90 days
- Enter your password
- Click 'Save'
- Company ID
Activate I-9 and provide Permissions
The User Group must be created first. If you don't have a User Group setup
- Click on Account & Settings
- Click on Utilities
- Click on Talent Onboarding Tasks
- Expand the E-Signature Templates
- Click on Form I-9 (Rev 8-1-2023) V2 and turn On
- Select the following options:
- Template Type: I-9
- I-9 with Preparer Template: Form I-9 with Preparer (Rev 8-1-2023) V2
- Review by employer required: Checked on
- Add a group
- Choose a User Group that has been previously created
- Choose the desired permissions
- E-Verify checkbox: This allows the User to E-Verify
- Without this checked the User would only be able to complete the I-9 and not E-Verify
- E-Verify checkbox: This allows the User to E-Verify
- Click the Save button
Assign the I-9 Form Task
- Go to the employee that you are wanting to send the Task to
- Click on the Onboarding Tab
- Click Send Onboarding Tasks button
- Expand the 'E-Signature Documents'
- Choose the Form I-9 (Rev 8-1-2023) V2
- Click the '+' symbol
- Click the Send button
Complete the I-9
- Employee will need to fill out their portion
- Once completed, the User will need to complete section 2 (Employer section)
- Go to the Employee's Profile
- Click on the Onboarding Tab
- Click on Signature required
- The Avionté User will have to complete the Employer section
- Notice the 'Verification required'
- Select an option from the Dropdown menu
- There are 2 options (Verify and Reject)
- Verify: You are confirming the information is accurate and then can proceed
- Reject: You are confirming the information isn't accurate and will have to re-send the I-9
- If you 'Verify' but later notice a problem then resend the I-9 and start over
- Best Practices: If any problems with the I-9, resend it and start over
- There are 2 options (Verify and Reject)
- Click on the E-Verify button
- This will open a Flyout to start the E-Verify process
- This will open a Flyout to start the E-Verify process
- Click on the Continue button
- Choose the appropriate 'List Type' (A or B and C):
- If using the "Permanent Resident Card or Alien Registration Receipt Card (Form I-551)", there is an option for IDs that don't have a document number.
- Click the checkbox for No document number was provided
- This will allow the E-Verify process to be submitted
- Fill out all the necessary (required) fields:
- List A, B or C Document Type
- Driver's License or State Issued ID Card (if applicable)
- State
- Expiration Date
- You must use the Calendar and select the date. Do not type the date
- Document Number
- List C Document (if applicable)
- Employee's First Day of Employment
- You can put future dates
- It must be within 3 Business days
- If not in the 3 Business Days, you'll see the following message
- Then select a 'Reason for Delay*' from Drop Down menu
- You can put future dates
- Then click 'Continue'
- You won't see the 'Continue' button until everything is entered
- Click 'Submit'
- If you need to make any changes, click 'Edit'
- If you need to make any changes, click 'Edit'
Example of completed E-Verify Case
Once it has been completed by E-Verify you will see the Print Case Details button.
When you click on the button it will open a new tab in your web browser with the report.
Job Requirement
Once the E-Verify case is complete the Talent > Tax > E-Verify Completion Date and E-Verify Case Number will populate
If using the New filled job requirement of "E-Verify" this is what is being checked to validate a completed E-Verify case. If entering manually adding the E-verify Completed date or selecting the bypass option will also fulfill this requirement
Search and Filter
When searching for Talent that has an E-Verify status, there are a few Statuses you can search by. This will filter the results to reflect the Status you've selected.
E-Verify Status | Description |
Employment Authorized | Will pull talent records who have an Everify case with a status of Employment Authorized |
Needs Attention | Will pull talent records who have an open Everify case that does NOT have a status of Employment Authorized |
Not Started | Will pull talent records who do not have an Everify case |
- Hover on Talent tab
- Click on Search
- Select Talent Terms
- Select E-Verify Status
- Select an E-Verify Status
- Click Done
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