Application Receipts

Updated February 12, 2026 15:52

In Illinois, an application receipt for a temporary staffing agency job is a document that staffing agencies are required to provide to laborers who apply for work but are not placed with a third-party client. This receipt serves as proof of application and includes key details about the application and the agency. The purpose is to ensure transparency and accountability in the application process for temporary workers.

Note: As of July 1, 2024, the Illinois Day and Temporary Labor Services Act requires staffing agencies to provide application receipts for all applicants who are not placed with clients. The Application Receipts feature must be enabled by someone from Avionté and supports Illinois' "Day and Temporary Labor Services Act Application Receipt" requirements. There is no additional cost for enabling this.

Key Takeaways

Legal Compliance: The Illinois Day and Temporary Labor Services Act requires staffing agencies to provide application receipts to job seekers who apply but are not placed, helping agencies avoid potential compliance penalties and maintain regulatory standards.
Configurable Automation: AviontéBOLD can automatically send compliant application receipts for configured offices, reducing manual work for agencies while ensuring consistent compliance for online applications.
Complete Record Keeping: The system maintains comprehensive records of all application receipts created, providing agencies with full audit capabilities and export functionality for regulatory review and compliance documentation.

Application Receipt Requirements

When applicants seek day or temporary labor assignments through any method (in-person, online, or app-based) but are not placed with a client that day, staffing agencies must provide a signed application receipt using the Department-approved form. This receipt must include:

(1) the name and location of the day and temporary labor service agency and branch office;

(2) the name and address of the applicant;

(3) the date and the time that the applicant sought the work assignment;

(4) the manner in which the applicant sought the work assignment;

(5) the specific work sites or type of jobs sought by the applicant, if applicable.

(6) signature of agency employee

SAMPLE APPLICATION RECEIPT

Configuration

The Application Receipts feature must be enabled by someone from Avionté. Please reach out to Support to enable this feature. Currently this feature supports the state of Illinois' "Day and Temporary Labor Services Act Application Receipt," modeled after the sample form provided by the Illinois Department of Labor in 2024.

An example of the form this generates is available here: DTLSA Sample Application Receipt

System Settings

Two system settings are recommended for clients operating in Illinois:

Application Receipts - Enables the core feature functionality
Application Receipts Audit - Enables audit export capabilities

User Permissions

Administrators should configure the following permissions based on user roles:

Wet Signature Admin

app receipt user permissions.png

When the user has 'Application Receipts' enabled, they will be able to see Application Receipts in Talent > Documents and have the Quick Action to Create Application Receipt. Without this permission, users will not be able to see or manually send Application Receipts.

Application Receipts Audit

This permission provides access to the audit export functionality for compliance reporting.

Signature Configuration

HCM Users can configure their signature image in their User Profile under the Signature section. Wet Signature Admins can configure signature images for any HCM User.

Requirements:

Accepted formats: GIF, JPG, PNG, BMP
File size limit: 200KB or under
Upload method: Drag and drop or click to browse

Users can update or delete their signature at any time. Previously created receipts will retain the original signature image from when the receipt was generated.

Automatic Send Configuration

Users with both 'Table Editor' and 'Wet Signature Admin' permissions can configure automatic sending through Table Editor > Application Receipts.

Configuration steps:

Select the office from the 'New Company Office' dropdown
Choose a 'Default Receipt Signer' from active HCM Users with configured signatures and office access
Click '+Add' to enable automatic sending for that office

Note: When configured, offices will automatically send receipts for all online applications, including applicants from your Careers Page and web applications automatically imported through integrations like Indeed or Mobile Job Board.

Manual Sending

Application receipts can be manually created and sent from individual talent records when automatic sending isn't configured or for non-online applications.

Access Points

Create and send receipts from two locations in the talent record:

Quick Actions - "Create Application Receipt" option
Documents Tab - "Send a Receipt" button

Receipt Creation Process

The creation modal includes three sections:

Application Information

Auto-populates talent record information (Name, Phone, Email, Address)
Name is always required
Email required only if providing receipt via email

Job Application Information

Date and time of talent's application
Day of Work Assignment Sought
Job Title dropdown (General Apply or specific associated jobs)
Applied Via options: In Person, Online, App-Based System, Telephone, Other
Receipt Provided Via: Email or In Person (print)

Employer Information

Auto-populates based on job selection (job's office or talent's home office for General Apply)
Staffing Agency Representative dropdown (active users with configured signatures)
Title displays as "Agency Representative"

Delivery Options

In Person: Opens receipt in new tab for printing
Email: Sends receipt directly to talent's email address

Applicants will receive an email independent from any other emails sent via BOLD.

From: notifications@myavionte.com (if sent via automation. Otherwise it will respect the sender’s email configuration)

Subject Line: Your Application Receipt – {Job Name} (If there was no specific Job applied for, it will say “Your Application Receipt – General Application”.)

Body: {Talent First Name}, your {Job Name/General Application} application receipt as required by the State of Illinois is attached as a PDF for your personal records. Thank you for applying!

Attached: Application Receipt.pdf

Viewing Application Receipts

HCM User View

Users can view previously sent receipts in the Documents section of talent records, limited to receipts from offices they have access to.

Available information includes:

Receipt Type - currently we only support Illinois DTLSA
Signed By - column showing the representative (manual sends show user name, automatic sends show "via Automation")
Created Date - date of the application receipt
Related Job column with direct links (General Apply receipts show no link)
Related Office - Office that is associated to the application

Talent User View

If administrators enable the Documents tab in the BOLD Talent Portal Profile (configured in Utilities > Talent Profiles), talent users can view their application receipts through their talent portal.

Email Notifications

Applicants receive receipts via email with the following format:

From: notifications@myavionte.com (automatic) or sender's configured email (manual)
Subject: "Your Application Receipt – [Job Name]" or "Your Application Receipt – General Application"
Content: Personalized message with PDF attachment

For the automatic email, the From address is notifications@myavionte.com as indicated above. The Reply To for these emails can be set to display as what is configured in Thank You Emails. You can configure this by navigating to Utilities > System Email Settings > Thank You Email > Reply To Address.

Note: The Reply To Address for the Thank You Email will be displayed regardless of whether or not the Thank You Email is enabled.

Audit Export

Users with "Application Receipts Audit" permission can generate comprehensive audit exports through the Analyze section of BOLD.

Export Configuration

Filter options include:

Offices: Select from offices you have access to for auditing (based on where talent applied, not talent home office)
Receipt Type: Illinois DTLSA (currently the only supported type)
Date Range: Start and end dates for application receipts

Important: Users can only access audit exports for offices they have full office access to. You will only be able to see and download export files that contain data exclusively from offices within your access permissions.

Export Process

Click Submit to begin export generation
Export appears in Active Reports section when complete (only if you have full access to all included offices)
Email notification sent when export is ready:

From: notifications@myavionte.com

Subject Line: Application Receipts Audit Results

Body: Your request Application Receipts Audit export is ready to view! Click here to see your export results.