Save time by cloning an existing Job instead of creating a new one from scratch.
Important: What is the difference between a new job and the original job?
- Clone as the original job: the created date will be the same as the one you are cloning.
- Clone as a new job: the created date will be the date you create the clone.
Key Takeaways
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Time-Saving Job Cloning: The article emphasizes the efficiency of cloning existing jobs in Avionte BOLD instead of starting from scratch, offering options to clone as the original job or as a new job with customizable settings.
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Clone Options Overview: Users are provided with a detailed list of clone options, such as copying submitted and pipelined applicants, job descriptions, custom fill requirements, and more, streamlining the cloning process with flexible choices.
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Customizable Notifications: Avionte BOLD allows users to choose notification preferences during job cloning, offering options to notify all users, selected users, or none, providing control over communication in the cloning process.
Contents:
Setup
- Go to the Job that you want to clone
- Depending on whether the Job has been previously cloned or not:
- Click on the Create Clone button
- (If this button is present as shown, it means no Jobs have been cloned.)
- (If this button is present as shown, it means no Jobs have been cloned.)
- If the button appears with a '+' symbol:
- Click the '+' symbol.
This means that Jobs have been cloned before (notice the # next to the + sign) - To see a list of the cloned Jobs, click the # Clones button (right-hand side)
- A list of the cloned Jobs will appear
- Click on a cloned Job to view it
- Click the '+' symbol.
- Click on the Create Clone button
- Select the Clone Options you'd like to copy from the original Job.
Clone Option Name Options Description Clone as New Job Yes or No The created date will be the date you create the clone. Enter Max Number of Positions Free text for number values Determine the # of Positions available Copy Submitted Yes or No Copies the Submitted Applicants (see #1 in example below) Copy Pipelined Yes or No Copies the Pipelined Applicants (see #2 in example below) Copy Web Applicants Yes or No Copies the Web Applicants (see #3 in example below) Copy Commission Allocation Yes or No Copies the Commission setup Copy Job Approvals Yes or No Copies the Job Approvals Copy Job Notes Yes or No Copies the Job Notes Copy Job Questions Yes or No Copies the Job Questions Copy Job Descriptions Yes or No Copies the Job Descriptions Copy Job Misc. Documents Yes or No Copies the Job Documents Copy Job Template Yes or No Copies the Job Template Copy Custom Fill Requirements Yes or No Copies the Custom Filled Job Requirements Copy Job Ending Requirements Yes or No Copies the Job Ending Requirements
Notification options and examples:
Notification Name Descriptions All Users Send a notification to all your Users No One Don't send notifications to anyone All Users in (current Job Branch) The 'Job Branch' listed is the one that is currently associated with the original Job Selected Users Type in names of Users to be notified. Start typing in the name and select the appropriate User
- Example for adding 'Selected Users'
- Example of users added to the Selected Users list:
- Example for adding 'Selected Users'
There are two cloning options available:- Clone and Edit: This option will clone the job, but also present an aside where details such as Job Description, Shift Schedule and Pay Rate can be changed prior to job creation.
- Clone and Create Job: This option will clone the job as is. A confirmation screen appears afterwards.
- Clone and Edit: This option will clone the job, but also present an aside where details such as Job Description, Shift Schedule and Pay Rate can be changed prior to job creation.
Sources of Job Information
Here is an Example of where Submitted, Pipelined and Web Applicants information comes from:
Include Commission Defaults when Cloning a Job
First, set the commission allocation to the desired users, commission types, and percentages, on the job detail.
Next, click Create Clone. The system will display the Clone a Job dialog.
The dialog includes a toggle to "Copy Commission Allocation." Set the toggle to Yes to include the commission defaults in the cloned job.
Note: As the screenshot indicates, the commission default on cloned jobs is pulled from the Commission Allocation widget on the Job Details. To use the Job Template commission defaults, set Commission Allocation to No when cloning jobs.
Select any additional desired options to be transferred to the cloned job, select a Notification option (required), scroll down, and click Clone. The system displays a Clone Completed dialog.
Click the Go to Cloned Job button. The system will display it. The Commission Allocation for the cloned job will be taken from the source job.
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