In this guide on AviontéBOLD's profile management, readers can learn about the usage of icons, widgets, and tabs for efficient talent profile navigation and customization.
Key takeaways include the ability to rearrange and edit information using icons, utilizing versatile widgets like profile picture management, talent flags, contact information, operational details, and more, while tabs organize various sections such as resumes, education, work history, documents, comments, references, tax details, tags, offers, and more for comprehensive talent profile management.
Icons Used
| Icon | Description / Action |
|---|---|
| Move / rearrange the widget | |
| Edit | |
| Audit Information | |
| Cancel | |
| Save |
Widgets
The Talent Widgets are found on the right side of the profile and house pertinent information on the talent for easy viewing. These widgets can be moved around so that each user has a customized view to their liking. Hover over the widget to get the editing icons to appear.
Profile Picture Widget
Update the profile picture, flags, headline, and make profiles private.
Profile Picture Widget
Profile Widget: Field Details
Available fields/options: Profile picture, First Name, Middle Name, Last Name, Flag, Talent Status, Headline, Privacy.
Profile picture
Keep the photo dimension, size, and file type at or below the following:
- Max Dimensions: 600 x 600
- Aspect Ratio: 4:3
- Max Size: 300 KB
- Accepted file types: .png / .jpg
Talent flags
Talent flags appear to the left of the talent profile picture providing an indication of talent status at a glance. There are three flag color options: Red, Yellow, and Green. Users within an organization can decide the meaning of each color in relation to talent. For example, a Red flag could indicate no transportation or incomplete onboarding documents. A Yellow flag could indicate the talent is available but with a limited schedule. A Green flag could indicate that they have completed all onboarding documents and are open for placement.
Talent flags, when used consistently across an organization, can assist recruiters in performing an Advanced Search for all talent with a specific flag on their profile. Flags can be found under Talent Terms in the Advanced Search screen.
Headline
The headline is a free text field used to highlight important information about the talent. This field is for internal purposes only and is only visible to internal users of the platform. Use this field to designate key items such as transportation limitations, specific needs of the talent, availability, or other items of note. Example: availability dependent on school break schedule, needs bus fare to get to job sites, can only work after 9am on weekdays.
Social Media Widget
Connect all social media sites here and view all linked social media profiles with the click of a button.
Social Media Widget
Contact Information Widget
House all contact information in the Contact Information Widget.
Contact Information Widget
This widget is important for a variety of reasons. In order to email the candidate through the system, the email must be entered. Using your VOIP phone software (such as RingCentral, 3CX, Dialpad, etc.) or sending a text requires a phone number, and if running an applicant search by location, it will pull from the address logged within this widget.
Operational Information Widget
The Operational Information Widget allows users to track Candidate Reps and update availability dates and desired pay as needed. This widget provides a quick view of key operational details for talent records.
Operational Information Widget
| Field | Description |
|---|---|
| Candidate Rep | The staffing company representative responsible for the talent relationship. |
| Branch | The branch location the talent is assigned to. |
| Date | The date the talent record was created in the system. |
| Available | The date the talent is available to begin work. |
| Hire Date | The day the talent officially begins their employment with the staffing company (the first date the talent begins working for pay). |
| Rehire Date | The date the talent is rehired with the staffing agency. This is a global field on the talent record and is not specific to a job or position. |
| Termination Date | The date the talent's employment with the staffing agency ends. |
| Salary Minimum | For direct hires — the minimum salary required by the talent. |
| Salary Maximum | For direct hires — the maximum salary the talent is seeking. |
| Salary Details | Considerations for salary requirements such as mileage reimbursement, relocation fees, benefits requirements, and other compensation-related factors. |
| Hourly Minimum | The minimum hourly rate for temporary or contracted talent. |
| Hourly Maximum | The maximum hourly rate for temporary or contracted talent. |
| Hourly Details | Considerations and requirements for hourly workers, such as shift preferences, availability constraints, and scheduling requirements. |
Integration Notes
For integrated clients: The Hire, Rehire, and Termination Date fields automatically sync to Back Office.
Permissions & Access
The Rehire and Termination Date fields are restricted by user permissions. Only users with Tax Admin permission can edit these fields. If a user needs access, an AviontéBOLD Admin or Support team member must grant the Tax Admin permission.
Usage Tips
- Use this widget to quickly view and update key operational information.
- Ensure availability dates are kept current for accurate scheduling.
- Update pay rates as needed to reflect current agreements.
Quick Actions Widget
The Quick Actions Widget houses all available candidate actions in Avionté. Users can edit this widget to have their three most common actions appear first. Additional actions are found in the drop-down on the fourth widget, which will always be the last action taken from that widget.
Quick Actions Widget
Placement Tags Widget
Hover over the placement tags to easily view all associated jobs within that category. If the candidate is placed on a job, the green Placed Tag provides a quick link to that position.
Placement Tags Widget
Current Stage Widget
Current Stage Widget
Custom Widget
This widget is individual to the user. Once set, your selection will remain on each profile you visit. Options include education and work history, and tags.
Custom Widget
Referral Information Widget
Referral Information Widget
Talent Contracts Widget
Talent Contracts Widget
Tabs
Activities
View and search talent and job activities relating to this talent. You may also edit and act on stages and activities.
Activities
Certificates
Track different licenses, documents, and more.
Certificates
Comments
Rich textbox editing capability for comments or other information about the talent that will then be searchable from the Talent search screen.
Comments
Criminal History
Track criminal history information.
Criminal History
Documents
Stores talent documents (such as cover letters, portfolios, agreements, etc.), Tax Withholding Forms, Talent Questionnaires from Web Applies, Assessments, Adobe E-Sign Documents, and Talent Contracts.
Documents
Education
Stores, sorts, imports, and displays talent education as parsed from the resume or entered manually.
Education
EEO
View and send EEO questionnaires that have been sent to this talent.
EEO
Feedback
View and act on feedback provided for this talent from stages within jobs. This tab only displays when feedback items exist.
Feedback
History (previously Paychecks)
View talent paychecks at a glance, with the option to view paystubs with details.
History
Integrated customers (using AviontéBOLD and Classic Back Office) can view paystubs for talent directly in AviontéBOLD. To have access to talent paystubs, the following must apply:
- The customer must have integrated AviontéBOLD and Classic Back Office.
- Users must have the "History View" user setting enabled.
- Users must have the "Pay History" user setting enabled to view Pay History.
- Users must have the "Hours History" user setting enabled to view Work Hours History.
- Users must have the History tab enabled on the talent profile view.
History Examples
"History" tab enabled on the talent profile view:
Pay History:
Click View to open an Earnings Statement (viewable from within AviontéBOLD, downloadable as PDF):
Hours History:
Click on the Company dropdown to view more detailed Work Hours History:
Offers
View all offers currently open for this talent as well as their current statuses. This tab only displays when offers exist for this talent.
Offers
Onboarding
View onboarding tasks for talent.
Onboarding
Placements
View current and historical job placements for this individual.
Placements
The Placements tab displays a row for each placement associated with this talent. The following columns are available in the placements grid:
| Column | Description |
|---|---|
| Job ID | The unique identifier for the job associated with this placement. |
| Job | The name of the job the talent is or was placed on. |
| Company | The company the talent is placed at. |
| Company Office | The specific office location of the company associated with this placement. |
| Manager | The hiring manager associated with the placement. |
| Type | The employment type for the placement (e.g., W-2, 1099). |
| Original Start | The original placement start date. |
| Extension Start | The extension start date. |
| End | The placement end date, if applicable. |
| Pay / Salary | The pay or salary rate associated with the placement. |
| End Reason | The reason the placement ended, if applicable. |
Hired Details
Each placement row includes a Hired Details button to the right of the End Reason column. Clicking it opens the Hired Details panel inline — no navigation required, and your table filters and scroll position stay intact when you close the panel.
From the Hired Details panel, you can review and update placement details including rates, overtime settings, employment type, expenses, pay basis, and more. Custom fields for the placement are also accessible here and can be added, edited, or deleted depending on your permissions.
Profile (previously Tax)
Stores and edits specific tax-related and personally identifiable information, such as social security numbers and worker authorizations. Special Profile Admin access is required for some fields.
Profile
References
Stores, adds, and converts references.
References
Restrictions
View company placement restrictions for this individual.
Restrictions
Results
View results from Web Apply Tests, Web Tests, Interview Questions, and Assessments.
Results
Resume
Stores and displays resume documents for the talent, and allows uploading and live viewing of those documents.
Resume
- Set up Branded Resumes (2.0)
- Set up Branded Resumes (Classic)
- Using Branded Resumes (2.0)
- Using Branded Resumes (Classic)
Screenings
View and create screenings and background checks for this talent.
Screenings
Tags
View and edit tags used to further categorize your talent and make them more searchable.
Tags
Tasks
View your tasks regarding this talent.
Tasks
Tax
View and edit tax information for talent. Edit Talent Tax access is required to edit fields. Requires Back Office integration.
Tax
Timesheets
View, validate, and verify past timesheets for all of this talent's current and past jobs by date range. This tab only displays when contracts exist for this talent.
Timesheets
Timesheet Statuses:
Open
The timesheet is open and ready for time entry. Hours still need to be submitted for the pay period before the deadline.
Submitted
The timesheet has been successfully submitted and is now waiting for approval from the hiring manager and/or other approvers.
Rejected
The submitted timesheet has been rejected by the hiring manager. Any feedback provided should be reviewed, necessary corrections made, and the timesheet resubmitted for approval.
Paid and Invoiced
The timesheet has been approved and processed for payment. The hours have been accepted and payment can be expected according to the normal pay schedule.
Video Interviews
View web meeting archives recorded and stored for this talent. This tab only displays when web meeting archives exist.
Video Interviews
Work History
Stores, sorts, imports, and displays talent work history as parsed from the resume or entered manually.
Work History
Comments
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