Talent / Applicant Profile Tab Overview

Updated November 11, 2024 17:50

In this guide on AviontéBOLD's profile management, readers can learn about the usage of icons, widgets, and tabs for efficient talent profile navigation and customization. Key takeaways include the ability to rearrange and edit information using icons, utilizing versatile widgets like profile picture management, talent flags, contact information, operational details, and more, while tabs organize various sections such as resumes, education, work history, documents, comments, references, tax details, tags, offers, and more for comprehensive talent profile management. This guide aids users in optimizing their talent management workflow through streamlined navigation and organized data presentation.

Key Takeaways

Customizable Profile Widgets: Readers will learn how to leverage and customize widgets on the talent profile, such as the profile picture widget, talent flags, social media widget, contact information widget, operational information, quick actions, placement tags, and more. These widgets provide at-a-glance information and quick actions for efficient talent management.
Comprehensive Tab Usage: Readers will understand how to navigate and utilize various tabs within the talent profile, including Resume, Education, Work History, Documents, Comments, References, Tax, Tags, Offers, EEO, Screenings, Feedback, Video Interviews, Activities, Timesheets, Tasks, Onboarding, Results, Placements, Restrictions, Criminal History, and Paychecks. Each tab serves a specific purpose in managing talent information and interactions.
Optimized Talent Profile Management: Through this guide, readers will gain insights into optimizing their talent profile management workflow by efficiently organizing and accessing essential information using icons, widgets, and tabs. This knowledge empowers users to make informed decisions, streamline communication, and enhance talent engagement within the AviontéBOLD platform.

CHAPTERS

Icons used
Widgets
Tabs

Icons used

Icon image	Description/Action
	Move / rearrange the widget
	Edit
	Audit Information
	Cancel
	Save

Widgets

The Talent Widgets are found on the right side of the profile and house pertinent information on the company for easy viewing purposes. These widgets can be moved around so that each user has a customized view to their liking. Hover over the widget to get the editing icons to appear.

Profile Picture Widget

Update the profile picture, flags, headline, and make profiles private.

Profile Picture Widget

Profile Widget: Field Details

Available fields/options:

Profile picture
First Name
Middle Name
Last Name
Flag
Talent Status
Headline
Privacy

Profile picture

Keep the photo dimension, size, and file type at or below the following:
Max Dimensions: 600 x 600
Aspect Ratio: 4:3
Max Size (KB): 300 KB
Accepted file types: .png / .jpg

Talent flags

Talent flags appear to the left of the Talent profile picture providing an indication of the Talent status at a glance. There are 3 flag color options:

Red
Yellow
Green

Users within an organization can decide the meaning of each color in relation to Talent. For example, Red flag could indicate no transportation or incomplete onboarding docs. A Yellow flag could indicate the Talent is available but with a limited schedule. A Green flag could indicate that they have completed all onboarding documents and open for placement.

Note: Flags can be updated on the Talent profile at any time.

Talent flags, when used consistently across an organization, can assist recruiters in performing an Advance Search for all Talent with a specific flag on their Talent profile. (Flags can be found under Talent Terms in the Advance Search screen.)

Headline

The headline is a free text field used to highlight important information about the talent. This field is only for internal purposes and is only seen by the internal users of the platform.

Use this field to designate key items such as transportation limitations, specific needs of the talent, availability, or other items of note. Example: availability dependent on school break schedule, needs bus fare to get to job sites, can only work after 9am on weekdays.

Social Media Widget

Connect all social media sites here and view all linked social media profiles with the click of a button.

Social Media Widget

Contact Information Widget

House all contact information in the Contact Information Widget.

Contact Information Widget

House all contact information in the Contact Information Widget. This widget is important for a variety of reasons. In order to email the candidate through the system, the email must be entered. Using your VOIP phone software (such as RingCentral, 3CX, Dialpad, etc.) or sending a text requires a phone number, and if running an applicant search by location, it will pull from the address logged within this widget.

Operational Information Widget

Keep track of Candidate Reps, and update availability dates and desired pay as needed.

Operational Information Widget

Operational Information widget: Field Details

Notes on Rehire & Termination Date Fields: These fields are restricted by a user permission. A user is only able to edit the Rehire and Termination Date fields if they are a Tax Admin. An AviontéBOLD Admin or Support needs to grant access to this permission if a user does not already have it.

Thanks to these fields, users are able to capture a talent's rehire and termination date and partners are able to utilize this information for their needs as well.
Is this used only for rehire to exactly the same position the person previously held? If so, does it take the place of putting the person back on the assignment at the same pay. If not, is this just to have a global idea at a glance when the person last worked and terminated to obviate the necessity of looking at the assignments? Is this more general to reflect any job a person is rehired for?
Because it's a date on the talent record, it's supposed to represent the date the talent is rehired with the staffing agency. This is not specific to a job or position.
For Integrated clients, the Hire, Rehire, and Termination Date fields sync to Back Office.

Quick Actions Widget

The Action Widget houses all available candidate actions through Avionté. Users can edit this widget to have their three most common action appear first.

Quick Actions Widget

Additional action will be found in the drop down on the fourth widget, which will always be the last action taken from that widget.

Placement Tags Widget

Hover over the placements tags and easily view all associated jobs within that category. If the candidate is placed on a job, the green Placed Tag will provide a quick link to that position.

Placement Tags Widget

Placement Status tags

Current Stage Widget

Current Stage Widget

Custom Widget

This widget is individual to the user. Once you set your custom widget, your selection will remain on each profile you visit. Customize it to your liking. Options include education and work history, and tags.

Custom Widget

Referral Information Widget

Referral Information Widget

Information on Referrals

Talent Contracts Widget

Talent Contracts Widget

Tabs

Resume

Stores and displays resume documents for the Talent as well as allows uploading and live viewing of those resume documents.

Resume

Click on the links below for more information:

Education

Stores, sorts, imports and displays Talent education as parsed from the resume, or entered manually.

Education

Work History

Stores, sorts, imports and displays Talent work history as parsed from the resume, or entered manually.

Work History

Resume Generator

Documents

Stores misc. documents such as cover letters, portfolios, agreements, etc.

Documents

Comments

Rich textbox editing capability for comments or other information about the Talent that will be then searchable from the Talent search screen.

Comments

Adding comments to Resumes

References

Stores, adds, and converts references.

References

Converting References

Tax

Stores and edits specific Talent tax and payroll information. Special Tax Admin access required for some fields.

Tax

EEO details for the Tax Tab

Offers

View all offers currently open for this Talent as well as their current statuses. This will show only when offers exist for this Talent.

Offers

EEO

View and Send EEO questionnaires that have been sent to this Talent.

EEO

Screenings

View and create screenings and background checks for this Talent.

Screenings

Information on Screenings

Feedback

View and act on feedback provided for this Talent from stages within jobs. This will only display when feedback items exist.

Feedback

Information on Feedback Forms

Video Interviews

View Web Meeting archives recorded and stored for this Talent. This will only show when web meeting archives exist.

Video Interviews

Video Interviews

Activities

View and search Talent and job activities relating to this Talent. You may also edit and act on stages and activities.

Activities

Information on Activities

Timesheets

View, validate and verify past timesheets for all of this Talent's current and past jobs by date range. This will only show when contracts exist for this Talent.

Timesheets